Position Title Buyer Direct Procurement
Position to who reports Sr Supervisor Procurement Salty
**Department**: HBP Indirect Procurement
Purpose of the post. Brief description of the position, highlighting its importance within the Organization
This position has responsibility for performing and executing the day to day tasks of Requisition and PO processing in an efficient and timely manner. They will be responsible for reviewing these items to ensure accuracy and completeness and for communication of issues to different parties. They will also be responsible for compliance and auditing activities related to performance management.
**Job description to include but not be limited to**:
- Performing and executing the day to day tasks of Requisition and PO processing in an efficient and timely manner.
- Reviewing items to ensure accuracy and completeness and for communication of issues to different parties.
- Investigate and resolve purchase order issues in ERP.
- Solve blocked invoices & GR/IR discrepancies to final purchase order closure.
- Responsible for compliance and auditing activities related to performance management.
- BPM´s fulfillment to ensure the safety and quality of our products.*
- Knowledge, fulfillment and maintenance of EHS requirements applicable to the role.*
Marked *. Requirements applicable to personnel who work in person in offices belonging to a manufacturing plant.
No. % Tiempo Resumen de actividades clave
1 80% Purchase Order and Work Order Processing
Review purchase orders and work orders prior to issuing to vendors to ensure validity of information (ex. inconsistent with contracted item and/or vendor information). Communicate any open purchase orders to business units for resolution (including overdue purchase orders and work orders not shared with vendors, purchase orders and work orders with no activity after certain periods of time, etc.).
2 10 % Requisition Processing
Review requisitions to ensure validity of information (ex. requisition coding). Monitoring and communication of overdue requisitions to business units for resolution.
3 10 % Performance management & Reporting
Monitoring of Procurement Operational KPIs for accountability and compliance to HSY Salty Snacks policy. Summarize findings and communicate results to business units for review and resolution (if needed). Preparation of basic Procurement reports and communication of those reports to the appropriate parties.
Key processes. Identify the key activities / greater impact of the post. List the percentage of time that the contributor for each activity, the total should not exceed 100%. It is not necessary to enumerate those activities that account for less than 10% of the time.
Dimension ($, Units, employees, etc.)
Budget management TBD annual dollars.
KPI´s According current objectives.
Active vendor base TBD suppliers.
Active Items TBD anual ítems.
Purchase Order processed annually 2,800 PO's annual
Work Orders processed annually 5,100 WO's annual
Level of engagement - internal Planners, Logistics, Manager, Plant personnel, AP,Disbursments
Level of engagement - external Vendor Representatives
Knowledge, skills and competencies required to successfully do the job. Include only the skills or knowledge necessary to do the job successfully. List of 3 to 5 skills required maximum for key processes.
Skills and knowledge -Advanced Excel
- Advanced Power Point
- Advanced Office
- ERP Management Experience
- Good verbal / written communication skills (spoken, writing and reading) TOEIC test required 509-775 or equivalent in others certifications.
- BE Food Safety Certification
Competencies - Composure
- Proactivity
- Procurement and Sourcing orientation
- Orientation towards the customer
- Ethics and values
- Building effective teams
- Stress tolerance
- Attention to detail, analytical orientation
Education and minimum experience required. Specify the required years of experience, special training/courses and minimum degree of studies required to carry out the activities of the post (the equivalence can be included in studies and experience necessary)
Education Bachelor's degree in business or related field
Experience Minimum 2 years in similar post, sourcing or supply chain roles.
Experience with Ariba P2P and SAP ERP or SAP 4 HANA systems.
Experience working in a Business Service environment.
Support and coordinate remote activities performed in Regional offices.
Excellent relationship builder and communicator with proven leadership and motivation ability.
Project Management and Lean six sigma experience is an advantage.