Office Administrator and Project AccountantWe invite you to bring your expertise into play as you will be responsible for performing diverse administrative tasks. To succeed in this role you must have a Degree in Finance, Accounting or Business Administration and 2 to 5 years of proven experience, ideally with Project Controlling Experience, and preferably in an architecture/engineering consulting business or other consulting type businesses. Are you our new Project Accountant? Click the apply-button to send your application!
This position is a full-time position (40 hours per week) with a standard office schedule serving at Ramboll Mexico main office located in Monterrey, Nuevo Leon.
Inviting bright minds
Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.
You will join our Ramboll Environment & Health Department The Office Administration And Project Accountant position provides day-to-day administrative and project management activities for multiple teams; typical tasks may include preparation and review of administrative documents, conduct project accounting activities, review of technical documents, collecting project administration information, project setup, providing clients with information for registration of Ramboll as supplier. The position considers that you support corporate administrative staff by preparing, providing and managing administrative, accounting, and human resources information pertaining to Mexico´s office operations. This position will be required to partner with Project Managers to facilitate solid business decision-making based on facts, and ensure the correctness of financial position of projects.
Your key tasks and responsibilities will be:
Communicate with staff at all levels within the organization;Oversee and assist project set-up, billing, invoice management and collections;Monitor project creation, maintenance and closing;Oversee and ensure staff payroll payment is made in timely and correct manner;Coordinate and oversee activities and support of external service providers specifically accounting, recruitment and legal services;Ensure compliance with company policy especially relating to projects;Ensure correct revenue recognition on projects;Facilitate project reviews to identify project risks, follow up on WIP, write-downs and claims handling;Collaborate with Project Managers to explain deviations to stakeholder;Train and support project Managers on Financial Project Management;Engage in Project Optimization for Project Controlling Support;Support human resources activities including managing staff work contracts and management and oversight of accrued vacation time;Assemble documents required for contracts or documentation for registering as supplier with potential clients;Your starting point for constant growth
From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:
Bachelor's degree is required, preferably a degree in Finance, Accounting, Business Management or similar;A minimum of 2 years of administrative experience, preferably in a professional services environment, ideally with Project Controlling Experience;Proven administrative, organizational, and time management skills;MS Office experience required; proficiency in Word, Excel, PowerPoint, and Outlook;Superior oral and written communication skills and a focus on client service, together with the ability to exercise independent judgment while maintaining high confidentiality;Professional demeanour with excellent customer service and interpersonal skills;Analytical;Flair for details but ability to see big picture;Ability to work well with others;Ability to communicate effectively with all levels of management;Very limited travel may be necessary to support team and office activities;Ability to work overtime if required;Must be fluent in English and Spanish languages, ideally bilingual and with excellent English language skills.Preferred Qualifications and Experience: Solid technical writing reviewer proficiencySkilled in data entryWelcome to our Environment & Health division
Ramboll develops innovative, scientifically sound solutions that help increase liveability by reducing pollution and restoring natural environments. One of the world's leading environmental and health consultancies, our bright minds are trusted by clients to manage their most challenging environmental, health and social issues.
Ramboll in Americas
Ramboll has nearly 2,000 experts working across 50 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health, Water, Energy and Planning & Urban Design. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.
How to apply
Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.
All your information will be kept confidential according to EEO guidelines.
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