Accounting Technician 1/2/3

REPORTS TO: Finance Director
DATE PREPARED: March 2024
PAY RANGE: 34/40/44
FLSA Status: Non-exempt
General Description: Under general supervision of the Finance Director, performs a variety of professional and technical duties in support of financial and accounting functions of the District; prepares, processes and maintains accounting and financial records; functional areas of responsibility include accounts payable, accounts receivable and payroll; prepares financial transactions and maintains a variety of accounting files and records in accordance with generally accepted accounting principles; and performs related duties as assigned.
Class Characteristics: Accounting Technician I is the entry level in this technical accounting series and incumbents are responsible for performing technical duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. Accounting Technician II is designated as confidential and is the journey level in this accounting series. Incumbents are responsible for performing duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. The accounting technician II performs all the duties of the level I when vacant. Accounting Technician III is designated as confidential and is the advanced journey level in this series. Level III is distinguished from level II by having the full scope of knowledge and abilities and is assigned the full range of duties including additional analytical functions using independent judgement and discretion. Under minimal supervision, incumbents are fully competent to independently perform all tasks related to a variety of accounting and financial support functions. Incumbents in this classification may assist with the training and oversight of less experienced staff and can perform all the duties of levels I and II if vacant.
Essential Functions:The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
Performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting and financial records; areas of responsibility include accounts payable, accounts receivable and payroll.Performs payroll, accounts receivable and accounts payable tasks as required for coverage of departmental functions.Processes invoices for payment in accordance with District policies and procedures; maintains files, pay requests and related documents. Reviews accounts payable payment documentation and supporting materials to be complete and accurate; reviews and processes check requests; investigates and resolves accounts payable problems and unusual situations.Participates in developing accounts payable and other similar procedures; prepares month end journal entries and assigned account reconciliations and reconciles weekly processes.Prepares invoices for specialized service areas including property damage, retiree insurance, lease agreements, permits, construction orders and service orders; ensures that the invoicing practice is consistent with program requirements.Performs all duties in support of payroll operations; processes personnel action forms and enters maintenance changes such as direct deposit, tax withholdings, and deductions into the payroll system; ensures timecards submitted are accurate and contacts appropriate timekeeping staff to rectify errors; generates and distributes payroll related reports; prepares and reconciles payroll report entries.Assists with the storage and archiving of accounting records in accordance with established records retention schedules.Prepares original and adjusting journal entries; performs reconciliations of general ledger, journal, subsidiary accounts, invoices and other accounting transaction reports; supporting schedules and reports for financial statements.Maintains and reviews fixed asset accounts; prepares journal entries for the acquisition and disposal of fixed assets; determines appropriate schedules and calculates and prepares journal entries for fixed asset depreciation; reconciles fixed to accounting records monthly.Assists in the preparation of the labor budget, financial calculations and compiling annual financial reports, supporting schedules, and working papers.Participates in training programs.Regular attendance and punctuality, and adherence to prescribed work schedule.Establish and maintain cooperative working relationships with co-workers, outside agencies, contractors, and the public.Performs related duties as assigned.Qualification Requirements:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of: Principles, practices and terminology of cash receipting, purchasing, accounts payable processing and related financial transactions;Principles and practices of customer service;Practices and procedures of governmental budgeting and accounting;Methods, practices, documents and terminology used in processing accounting transactions and in financial record keeping;Fundamental accounting and internal control policies and procedures;General, fund and governmental accounting, including financial statement preparation and methods of financial control and reporting;Budgeting principles and terminology;Government and professional accounting standards;Auditing principles and practices;Operations and uses of standard spreadsheet software;Standard office practices and procedures;Principles and practices of sound business communication.Ability to: Perform varying levels of technical to complex accounting work in preparation, maintenance, and review of financial records, accounts and reports depending on level.Operate a computer and spreadsheet software;Verify the accuracy of financial data and information;Organize and set priorities;Make sound independent judgments within established guidelines;Make calculations and tabulations and review fiscal and related documents accurately and rapidly;Follow and apply written and oral instructions;Communicate effectively, orally and in writing;Prepare clear and accurate financial records and reports;Handle tactfully and effectively sensitive customer relations situations and defuse situations that are highly volatile;Establish and maintain effective working relationships with those contacted in the course of work.Physical and Mental Demands:The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this class, employees are regularly required to sit; talk and hear, both in person and by telephone; and use hands repetitively to operate, finger, handle or feel office equipment; and reach with hands and arms. Employees are occasionally required to stand and walk; stoop, kneel, or bend; and lift up to 25 pounds.Specific vision abilities required by this job include close vision and the ability to adjust focus.Mental Demands: While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; and interact with District staff and others encountered in the course of work.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Inside: The majority of the job activities are performed indoors in a typical office setting in a temperature-controlled environment with temperatures occasionally too warm or too cold, and lighting conditions typical of an office. Noise/Vibration: Minimal to moderate exposure to noise generated from the operation of office equipment.
Education and Experience:Any combination of experience and education that would likely provide the required knowledge, skills and abilities may be qualifying as determined solely by the District. A typical way to obtain the knowledge, skills and abilities would be:
Associate degree or college level coursework in accounting, business administration or bookkeeping is desirable.At least three years of responsible professional accounting experience including responsibilities in a variety of accounting functions, or the equivalent in education and experience. Experience processing payroll and at a public agency is desirable.Additional Requirements:18 years of age.Eligible to work in the United States.Must possess a valid California driver's license, have a satisfactory driving record, and be insurable by the District to operate District vehicles.In addition to the qualifications above, Accounting Technician II has:Bachelor's degree from an accredited college or university in Business Administration or Accounting is desirable.Five years of professional level accounting/auditing experience with at least two years governmental accounting. Two years of increasingly responsible accounting experience similar to an Accounting Technician I for the Tuolumne Utilities District.In addition to the qualifications above, Accounting Technician III has:Seven years of professional level accounting/auditing experience with at least four years governmental accounting. Two years of increasingly responsible accounting experience similar to an Accounting Technician II for the Tuolumne Utilities District.Work Hours:Flexible schedule between 7:00 a.m. to 4:30 p.m., Monday through Friday. Subject to change, as required to meet the needs of the District. Must be willing to work overtime and/or alternate schedule when required. May be called in during non-business hours to assist with emergencies.
I have reviewed and agree to abide by any position requirements. Approved by General Manager: Approval Date: _____ / _____ / _____


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