.
**JOB DESCRIPTION****JOB DETAILS****Job Title **Accounts Payable Executive (Remote) **Reports To (Job Title) **Finance Manager**JOB PURPOSE**The main purpose of the role is to make justified, timely payments and control expenses by receiving, processing, verifying and reconciling invoices to maintain that the HOA credibility.
**JOB DIMENSIONS****Financial Internal / External Customers Others**Internal liaison within VA Global and with the Client (HOA Manager)Invoices, Bank, Accounts payable Services ProvidersExternal liaison with various stakeholders**PRINCIPAL ACCOUNTABILITIES**1.
Processing accounts and incoming payments in compliance with financial policies and procedures adopted by the client.2.
Preparing bills, invoices, and coordinate bank deposits (through on-site staff in case of physical payments).3.
Verify that invoices are matched against approved purchasing orders and receipt to ensure that all payment entries are updated into the accounts payable system.4.
Process the approved payments, as per the financial policies, to ensure that all payments are made correctly and as per the agreed upon payment schedules.5.
Identify and investigate any potential gaps between the supplier invoices and related payments to ensure that disputes are avoided and that any discrepancies are resolved in a timely and efficient manner.6.
Support the resolution of inbound supplier inquiries and questions to ensure that all their concerns are answered in a timely manner and to maintain the HOA's credibility as an employer.7.
Liaise with suppliers / vendors to understand any potential discrepancies or follow-up on enquiries and document the explanations uncovered to make sure that all discrepancy resolution efforts are properly managed.8.
Execute the reconciliation of account payables balances and vendor statements to ensure that the HOA accounts payable records are maintained up-to-date and are compliant with the financial policies and procedures adopted by the client.9.
Provide support during the annual audit process by working with internal and external auditors to answer queries and provide any documents required in a timely manner.10.
Complete day-to-day activities by following all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner while delivering a quality service to the HOA and maintaining standards of excellence.
**CONTEXT****Operating Environment **Desk oriented as remote function.
**Framework and**Should use authority and make decisions within the scope of set standard financial procedures