The Accounts Receivable Manager is accountable for preparing and submitting weekly Cash Forecast reports to Finance management and for meeting expected Cash Collection goals through the management of the Corporate Accounts Receivable and Collection policies, processes, and procedures performed by subordinate Accounts Receivable and Collection Supervisors and personnel, ensuring all sales accounts are managed within terms; and payments, charge-backs and rebates are processed and recorded accurately.
The Accounts Receivable Manager is responsible for the daily management of existing customers' credit limits and requests, reviewing, analyzing and reporting Accounts Receivable and Credit Limit status and trends; and for approving the credit worthiness and financial stability of prospective customers for credit limit recommendations or denial; thereby, reducing financial risks and securing and maintaining strong customer relationships to best meet the financial needs of the business.
RESPONSABILITIES · Provide managerial and operational leadership to the Accounts Receivable Department, including training and work designation, and account oversight ensuring adherence to Wesco Accounts Receivable Work Instructions, system utilization, procedures
· Manage and designate responsibilities and assignments to the Accounts Receivable team and offers supervisory guidance and counselling pertaining to, priorities, work flow and individual and team performance
· Review cash deposit applications, account reconciliations and the implementation and oversight of collection processes
· Collaborate with Wesco Sales Managers and Finance to ensure accurate and timely invoice and credit memo postings, provide responses to account discrepancies and/or changes in customers' credit terms
· Monitor customer past due account balances on the A/R Aging reports and Purchase Orders received to maintain up to date account status knowledge daily
· Oversee Accounts Receivable Accounts Receivable and Collection meetings conducted by Accounts Receivable Supervisors, offering expertise and guidance with complex or sensitive credit decisions and communications; and participate in the review and recommendation process for new customer credit worthiness and terms
· Prepare weekly Accounts Receivable forecast for Finance Management
· Manage the submission of standard management reports and/or perform general or customized "ad hoc" Accounts Receivable projects and reports for senior management
· Facilitate and ensure Month-End and Year-End closing procedures are completed timely and accurately
· Respond and communicate directly with Customer account representatives for account discrepancy resolution
· Meet with internal and external auditors and facilitates audit preparation and work papers, as requested
· Continually drive and recommend process improvements through Accounts Receivable Work Instruction enhancements and value-adding system recommendations, including systems and upgrades
· Ensure departmental staffing and resources are maintained to meet the demands of the business , through workload analysis, recruitment and replacement of personnel
· Prepare timely performance evaluations, conduct reviews, administer salary adjustments, promotions or disciplinary actions and facilitate additional training or mentoring for Accounts Receivable and Credit and Collections Supervisors, driving maximum productivity and quality of processes, systems and procedures
· Maintain knowledge and uphold current Federal and State labor laws and Wesco employment, supervisory, safety and security policies and apply Wesco A/R Work Instructions, as applicable
Attend Finance management meetings and company sponsored supervisory or training meetings, as required
EDUCATION Bachelor's Degree with emphasis in Accounting or Finance is preferred
EXPERIENCE Minimum of 7 years experience, with 2 years in a Credit and Collection and Accounts Receivable supervisory or management roll, with ability to coach and drive excellent individual and team performance in processes and compliance, preferably with consumer accounts and JIT Delivery and/or service contracts
Experience in Accounts Receivable management and month-end closing procedures
Proven application and knowledge of Business Credit Principles (CAP or ACAP is preferred)
Proven ability to make educated or experienced decisions, with good judgment and positive results
QUALIFICATIONS Strong understanding of Generally Accepted Accounting Principles, workflow analysis, internal controls, integrated computerized Accounts Receivable systems and applications, account reconciliations and adjusting entries Ability to effectively lead, supervise and motivate others to successful completion of goals Strong communications and interpersonal skills fostering teamwork and collaboration are required Strong analytical skills and attention to detail are required Excellent communication and interpersonal skills are required Computer competency with integrated accounting systems and Microsoft Office Suite, specifically Outlook, Word and Microsoft Excel
