Administative Assistant

Overall purpose of roleProvide administrative support to the following areas: Risk, Legal, Compliance and Finance.Key Accountabilities- Administrative tasks.- Coordinate and arrange travel including preparing detailed travel itineraries, flight, hotel, and ground transportation- Liaise with clients, suppliers and their assistants.- Process and track expense reports, reconcile credit card statements monthly.- Organize and maintain appointment calendar using MS Outlook, schedule meetings and conferences.- Answer, screen and route telephone calls; respond to inquiries, as needed; take and deliver accurate, detailed messages.- Prepare letters, memoranda, translations and presentations.- Updating of SIPRES of the legal representatives, and sending POAs to CONDUSEF- Updates of legal follow-up matrices, suppliers, powers of attorney and Law Firms- Organization, and logistics of all Committees, and Board of Directors, materials and follow-up to delivery of minutes to CNBV.- Elaboration of the documents to notify the hiring and removal of the relevant authorized person, with CNBV, AMIB, MEXDER and BANXICO- Organization and logistics of the AML Committee by monthly basis and monitoring of minutes for sending to CNBV- General administrative support to all members of the team- Upgrade of ABM committees from all areas of the bank- Certifications and recertification's with AMIB and MexDer. Keeping trainees up to date for their assignment of courses.