.**Job Summary**The objective of this position is to provide administrative support to the Vice President of Sales and Marketing, Mexico, as well as to leadership on site and visiting form US corporate offices. Support provided varies broadly from coordinating complex meeting and travel schedules, to ensuring the right communications are sent out on behalf of the position and working with presentations and other related documents. Provides assistance on site projects and tasks as needed.**Expected Contributions**- Maintains Sales and Marketing VP calendar updated, coordinating calendar logistics and managing schedule as needed. This includes setting up new meetings, responding to requests for meetings, and taking the initiative to resolve schedule conflicts proactively. This will often require complex scheduling scenarios involving other team members and trying to balance requests from direct reports vs outside constituents. Also includes scheduling meeting rooms, setting up refreshments and meals, and IT equipment.- Answers and performs phone calls. Takes messages and answers all routine and non-routine questions.- Types and designs general correspondences, memos, charts, reports, tables, graphs, business plans, etc.- Schedules and organizes meetings, travel, and department activities for all members of the Senior Management Team and visitors from corporate office, as needed.- Prepares meeting materials as required. (i.E.: agendas, presentations, files, schedules, collateral, etc.)- Prepares expense reports and follows up on process until concluded.- Runs daily reports as needed.- Prepares HR forms as necessary.- Prepares tracks and schedules PMP and Talent Reviews for S&M VP direct reports to ensure they are completed on a timely basis.- Prepares and follows up on manual check requests, work requests, etc. as needed.- Orders equipment and office supplies- Maintains filing system daily.- Coordinates new offer letter packages and compensation plans with HR and Legal- Assists with special projects as needed. Works independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the President, which may include planning and coordinating multiple presentations, disseminating information, and organizing companywide events.- General administrative support to leadership on site as well as visitors and Senior leadership form corporate offices.- Handles confidential and non-routine information.- Minimum of two (2) years' experience in fast pace professional office environment.- High school diploma or GED; or equivalent combination of education and experience.- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Must possess a strong-willed personality and have integrity above reproach