**Administrative Assistant**
We are looking for an Administrative Assistant to assist our Transportation (Pre-Construction) group out of our Tijuana, MX office! The Administrative Assistant will assist with coordinating projects and paperwork in support of producing and assembling accurate bids. The Administrative Assistant's primary responsibility is to keep projects in order, up-to-date, and accurate to ensure and enhance the profitability of the department. This position may also include establishing and maintaining working relationships with vendors and subcontractors. This is a non-exempt position that is an individual contributor.
**What you'll do**:
- Support the Estimators with bids from the initial setup to final closeout of the bid process.
- Upload and download bid-related files from the internet.
- Organize, label and electronically file documents into SharePoint and Accubid.
- Ensure information released to Estimators and Project Management is complete, accurate and well organized.
- Utilize and maintain estimating software, such as, Building Connected and Bid Board.
- Support and maintain the CRM tool for Estimators and Sales staff.
- Coordinate information needed to be included in preparation of proposals and prequalification packages.
- Review and identify key points within RFQ's/RFP's.
- Coordinate and request required Bid Bonds when requested.
- Assist when needed to prepare project bid packages, including completing bid documents, envelopes, forms, etc. when necessary.
- Proofread and assemble final proposal and bid submission for owners.
- Promote and maintain a professional and cooperative relationship with all clients and company personnel.
- General assistant to accounting, estimating and construction staff.
- Perform overtime work as required and special projects as needed.
- 1-3 years of administrative experience required (professional or internships)
- High school diploma or general education degree (GED) required, bachelor's degree a plus.
- Construction industry experience is a plus.
- Proficiency in Microsoft Excel, Word, Outlook
- Proven ability to learn or utilize Engineering programs or relatable CRM/Cloud based software like Salesforce.
- Proven ability to keep a positive attitude and organized mindset in a fast-paced changing environment.
**TECHNICAL COMPETENCIES**:
- Database management
- Electronic filing and moving of files from system to system.
- Written and verbal communication - professional communication internal and external
- Thorough knowledge and understanding of bid-process flow.
- Bilingual fluent in both English and Spanish
**OTHER**:
- Preference Visa.
ACKNOWLEDGEMENTS:
Baker Electric is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran.