Job IntroductionDAC Beachcroft has an exciting opportunity for someone to join our Professional & Commercial Risk (North) team as an Administrative Assistant on a full-time, permanent basis. Although not essential, this role would suit someone who has previous administrative experience, ideally within a law or professional services environment.
This role is fully office based, in our centrally located Leeds office. Working hours are typically 9am - 5pm.
Reporting into the Secretarial Team Leader (STL), the role will provide administrative support across the team with work coming directly from either the Team Leader or Secretaries. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support, and recognising and translating the needs and expectations into a responsive service.
The Professional & Commercial Risk teams are located across 4 locations in the North. The Leeds P&CR team consists of 6 Partners, 3 Legal Directors, 12 fee earners and 2 paralegals supported by 3 secretaries.
The team provides expert legal advice to clients across an engaging mix of professional disciplines including Professional Indemnity, Financial Institutions, Directors and Officers, Cyber, Warranty and Indemnity, and Construction. As a member of our team, you will play an active part in the continued growth and success of the team in collaboration with the wider practice in the North, nationally and internationally.
We are a Disability Confident employer and guarantee to interview anyone with a disability, long term health condition or neurodiversity whose application meets the essential criteria for the role as set out in this advert.
We are happy to talk flexible working and have in place a Flex-forward working scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.
Role ResponsibilityGeneral Ensuring current protocols and practices within the Department are followed, sharing knowledge with the Team Leader and wider team.Assisting the Team Leader and Secretaries in the organisation of internal and external events, seminars, conferences, and training sessions.File opening - matters are set up on the relevant case management system, along with any supporting documents.Closing and archiving – undertaking all file closing/archiving procedures ensuring compliance.Arranging meetings both externally and internally, and any travel and catering required.Arranging travel bookings as requested.Managing incoming post and distributing electronic post to the fee earners.Collating and indexing legal documentation/bundles.Typing of standard letters and documents.Arranging payments and verifying bank details.Providing live financial statistics for individual matters when requested.Creating or amending presentations.Managing expenses as requested.Communication Liaising with fellow team members on workloads and ensure deadlines are consistently met.Answering internal calls to other members of the team.Liaising with and taking direction from your Team Leader and Team Secretaries.Assisting with billing queries.Dealing with matter-related finance administration.Processing Managing priorities and workloads to ensure deadlines are met.Creating and uploading information to client data rooms.Production of court bundles, both paper and electronic copies.Ensuring compliance with firm-wide/department policies and procedures.Customer Service Attending team meetings.Liaising with lawyers and Team Leader to take instruction and liaise on work requirements.Regularly offering assistance wherever possible.The Ideal CandidatePrevious experience within a legal environment is preferred.Must have good IT skills, particularly in Microsoft packages.An excellent eye for detail with a concern for quality and accuracy.A focused client service approach.Team-oriented and collaborative with a flexible, can-do attitude.Ability to communicate clearly and concisely orally and in writing.Demonstrable ability to multitask and prioritise a full workload under pressure.About the CompanyWe're a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies.
We are a fast-growing international business with offices around the globe.
Working with us Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients.
Our flexible approach means that we help our colleagues to be their best at work, while recognising that they have all sorts of different interests and commitments outside work.
We pride ourselves on our supportive, approachable culture.
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