.Role titleAdministrative Manager, OperationsGrade11Reports to (title)TBDVersion dateSeptember 2024Business BackgroundWho are LRQA?LRQA stands for dedication to clients, market firsts, and deep expertise in risk management. We've grown to become a leading global assurance provider, bringing together outstanding expertise in certification, customised assurance, cybersecurity, inspection and training.While we're proud of our heritage, it's who we are today that really matters, because that shapes who we and our clients can become tomorrow. By staying true to our shared values and combining decades of collective experience, we support our clients in building a safer and more sustainable future.What do we do?We help our clients negotiate a rapidly changing world by working with them to manage and mitigate the risks they face. We serve a wide variety of industries, with a core focus on Food & Beverage, Consumer Goods, Transportation & Mobility, Technology & Telco, Construction & Manufacturing, Energy and Renewables, and Chemical & Processing.Our products and services range from independent third-party auditing to certification and training; we also offer consultancy services, real-time assurance technology, and data-driven supply chain transformation programs. Our innovative end-to-end solutions help our clients shape their own future, rather than letting it shape them.Role purpose:The Administrative Manager will be responsible for the overall administration of the region.Key Responsibilities:Review and approve travel agency estimates for auditors against budgets, minimum gross margins.Process expense reports for auditors (Staff and Contractors) and invoices in a timely manner (based on SOPs).Manage entity banking along with global finance team, transferring funds to corporate cards for correct distribution to Auditors.Bookkeeping of corporate cards expenses.Organize and maintain electronic filing systems.Accounting monthly/annual bookkeeping.Calculation of monthly estimation for funding to Mexico entity.Work closely with HR on payroll and benefit matters.File local tax/social security taxes in local authorities' systems.Process local payments for Auditors/vendors.Hold 1 of 2 bank tokens.Food voucher payments (includes creation of template for systems processing, process new cards, settlements, etc.).Saving fund payments (Process new cards, settlements, etc.).Manage Cash in Advance requests and approvals for auditors/special projects.Order office supplies and coordinate with vendors as needed.Provide general administrative support to the executive team as needed.Assist with special projects and perform other duties as assigned