.Position Overview:We are seeking a detail-oriented and proactive Administrative Manager to oversee and optimize the administrative operations of our organization in Mexico.
This role requires a skilled leader with expertise in compliance, team management, budgeting, and strategic resource planning.
The Administrative Manager will play a vital role in ensuring the smooth functioning of administrative processes while upholding legal and regulatory standards and fostering strong relationships with external stakeholders.Key Responsibilities:Operational Oversight:Manage and oversee all administrative functions, ensuring efficient day-to-day operations.Develop and implement policies and procedures to streamline administrative processes and improve organizational effectiveness.Budget and Expense Management:Prepare, analyze, and submit accurate monthly budget and expense reports to senior management.Monitor financial performance against budgets and identify cost-saving opportunities without compromising operational quality.Regulatory Compliance:Ensure compliance with Maquiladora regulations and all applicable Mexican legal and statutory requirements.Collaborate with legal and compliance teams to address regulatory updates and ensure adherence to new guidelines.Team Leadership and Development:Build and lead a high-performing administrative team, fostering a culture of accountability and excellence.Provide leadership training and development opportunities to key team members, empowering them to take on greater responsibilities.Vendor and Stakeholder Relations:Act as the primary representative for the organization in interactions with vendors, government entities, and external stakeholders in Mexico.Negotiate contracts, manage vendor relationships, and ensure alignment with organizational goals and values.Strategic Resource Planning:Identify and secure resources essential to the organization's operations, including land/building availability, trade programs, and certifications.Research and recommend initiatives to support business growth and operational efficiency.Qualifications:Bachelor's degree in Business Administration, Management, or a related field; advanced degree preferred.Proven experience in administrative management, preferably within a Maquiladora or similar regulatory environment.Strong understanding of Mexican legal requirements and compliance standards.Demonstrated success in team leadership, including training and professional development of team members.Excellent financial acumen with experience in budgeting and expense reporting.Exceptional communication and negotiation skills to manage vendor and stakeholder relationships effectively.Strategic thinker with the ability to identify and implement resourceful solutions for business needs.Key Competencies:Leadership and team management.Attention to detail and organizational skills.Financial analysis and reporting.Regulatory compliance expertise.Interpersonal and negotiation skills