**Responsibilities**:_- Data Management: Accuracy in managing parking pass info and contact sheets through data entry.- Calendar and Schedule Organization: Ensure calendars and amenity schedules are accurately maintained within Vantaca.- Administrative Assistance: Assist with architectural processing, maintain and update document libraries like CondoCerts and Vantaca.- Information Management: Update portal pages with minutes, financials, and newsletters, enter resales in CondoCerts post-inspection.- Vendor Relations: Assist with requests for proposals, including follow-up with vendors and preparing bid comparisons.- Document Preparation: Draft various documents such as meeting schedules, parking form updates, and review/edit mass mailings.- Utility Management: Enter tickets to Dominion VA Energy and other utility providers, ensuring prompt resolution.- Board Support: Prepare board packets based on agendas, including pulling necessary information and assembling packets.- Facility Management: Assist with suspension letters for pool/clubhouse, handle additional charges from meetings or newsletters.- Financial Support: Assist with budgets, ensure all contracts are up-to-date by reaching out to respective contacts for updates.- Insurance Review: Review insurance coverages to ensure adequate coverage and compliance.- **Requirements**:_- Previous experience as Administrative Assistant or similar (Real Estate industry preferred)- Excellent organizational, time management, and multitasking skills.- Proficiency in data entry and management systems- Detail oriented and Strong follow-up skills.- Excellent English skills, both verbal and written.- Willingness to make and takes calls as needed.- Ability to work independently and as a team player.- Flexible to adapt to changes in the workplace.- MS Office programs knowledge and computer skills- Ability to work 40 hours a week following US Eastern time zone- **PERKS**:_100% Payroll (Benefits of law)Superior benefits _after 6th month_:- Savings fund of 8%- 30-day Christmas bonus- US holidays PTO- Sick leave- Major Medical insurance- Location: Anywhere in Mexico (Fully remote opportunity!)- Able to work 40 hours per week (5 days a week, 8 hour shift, US Eastern time zone)Pay: $15,000.00 - $18,000.00 per month**Experience**:- Adminsitrative Assistant: 2 years (required)**Language**:- Advanced English (required)Work Location: Remote
