**General purpose of the position**:
Provide full administrative and secretarial support at a senior level to the direction to ensure the smooth management of her day-to-day affairs, and most effective use of time.
Handle sensitive and complex issues in a professional and objective manner.
**Position tasks / Responsibilities**
- Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director's travel arrangements (including visas/accommodation).
- Creating and maintaining filing systems.
- Maintain records of Director's contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Organize meetings and ensure that Director is well prepared for those meetings,
- preparing agendas, pre-meeting briefings and meeting papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
**Minimum Experience Requirements**
- 1+ years of experience in the field
- Experience of electronic diary management.
- Experience of working in a Higher Education Environment.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
**Academic Requirements**
Degree in Business Administration or International Business or a related field
**Skills Assessments**
- List the behaviors a successful job occupant should demonstrate (Examples: leadership, team working, analytical, negotiation, communication skills, knowledge of the global market / specific industry, etc.)
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- The ability to work efficiently under pressure.
Tipo de puesto: Tiempo completo, Indefinido
Salario: $25,000.00 - $30,000.00 al mes
Horario:
- Horario flexible
- Lunes a viernes
Prestaciones:
- Estacionamiento de la empresa
- Horarios flexibles
- Seguro de gastos médicos mayores
- Seguro dental
Tipos de compensaciones:
- Bono de productividad
Experiência:
- Asistente personal: 1 año (Obligatorio)
Idioma:
- Ingles avanzado (Obligatorio)