Assistant For R&D Leadership Team (M/F/X)

As part of the Executive Assistants team, you manage information of confidential and critical nature and maintain the highest level of discretion across your key responsibilities:Calendar managementYou provide sophisticated calendar management for an R&D leadership team to optimize time management.You make judgements and recommendations to ensure smooth day-to-day engagements.You ensure smooth processes at intersections of the different functional areas of the leaders.You support by understanding overlaps in their projects and key areas.Meetings & Project assistanceYou see the big picture when it comes to meetings and think of daily tasks as part of various projects, which enables you to contribute and assist throughout different stages such as assisting with structuring meetings, defining goals, and drafting agendas.You help the leadership team with preparations for upcoming meetings by collecting, prioritizing, and preparing information/presentations.You assist the leadership team during meetings by capturing key discussion points, outcomes, and next steps to facilitate follow-up.You are a sparring partner for the leaders you support by exercising your own judgement about processes and ongoing projects to identify potential for improvement.You pro-actively take on and initiate small projects as needed.Travels & Expense managementYou pro-actively plan and organize business trips of the leadership team that you support, including for offsite events, conferences, and customer meetings, and serve as point of contact.You handle expense tracking and management via Concur.#J-18808-Ljbffr