.Req ID:412562We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than **70000 **people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.**Purpose of the job**:Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities; This includes supportingthe management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative' IT' organisational and communication skills and a proactive 'can-do' attitude.- Act as the point of contact between the Top Management- Undertake the tasks of receiving calls, take messages and routing correspondence- Handle requests and queries appropriately- Maintain professional and personal agenda, arrange meetings and appointments and provide reminders- Produce reports, presentations and briefs- Develop and carry out an efficient documentation and filing system- Travel management ; Creation and end to-endmanagement of all travels in relation with the travel agency and management of VISA processes and expense claims- Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses- Supporting logistics organization for Executive & HR seminars- Maintaining records related to grievances, performance reviews, and disciplinary actions- Maintaining computer system by updating and entering data/Creating and distributing documents- Serving as a point of contact with benefit vendors/administrators- Take charge of all Purchase Request, Purchase Orders including managing external vendor queries**Educational Requirements**- Associate degree in HR-related field required- Bachelor's preferred**Experience****Mandatory**:- 5+ years' related to an executive administrative assistant, senior executive assistant or in other secretarial position- Proficiency in MS Office with expertise in Word, PowerPoint and Excel- Confirmed experience in verbal and written business correspondence in both Local language and English- Full comprehension of office management systems and procedures**Desirable**:- Knowledge of SAP success factors, having worked in a matrix environment/structure
