KEY RESPONSIBILITIESPreparation of ReportsControl of requisitions overheadPlanning of department eventsAdministrative support:Nominee correction, Over time, Control of meeting rooms, Agenda management, Travel reservations, etc.Manage confidential information with extreme care and trustManage ALL travel bookings, airfare, car, hotels, - All staffManage BSC reporting ? PowerPoint PresentationsMonitor travel expenses compliance with corporate guidelinesTrack travel expenses to Budget PlanSAP reports to support Data integrity and business processing- TM1.Coordinate as needed with other Assistants & Clerks for compliance, coordination, and support functionsSupport director in all their duties and effectively carry out assigned responsibilitiesEnsure consistent and smooth implementation of daily operational proceduresCommunicate with the director to determine daily responsibilities for ongoing projectsAssist in strategic business planning and analysisImplement new procedure or operational changesHelp facilitate clear and consistent communication between departmentsTake and deliver importantmessages to the directorMaintain calendars and schedule necessary meetings, calls, etc.Prepare, organize, and file office documentsTake notes and keep minutes during relevant departmental meetingsLiaise with clients and employees to ensure satisfactionInteract with the public and represent our organization in a professional mannerDocuments Translation English/ Spanish, French optional.Be a knowledgeable resource in matters related to our businessManage expatriate issues - Bills, Bank, and Utilities, Rentals - 30%Support ALL Expense reportsInvoicing management - Obtain and secure all Bills- Tax complaintAssure the front desk responsibilityKeeping all interested in a good mood!QUALIFICATIONS AND SKILLSSchooling, preparatory career, technical career, desirable professional.Experience in administrative areasComputer skills (Excel, Word, Powerpoint, etc.) is a must.Bilingual English-Spanish 90%SA| | |