Coordinate and respond to telephone requests from guests and general work requests, direct and dispatch work assignments to engineering craft workers via telephone and paging system; maintain work order request board and return completed work orders to respective originating departments; distribute among engineering staff resume requests from Catering and Convention Services departments.
- Maintain certain inventory and supplies of engineering department used to effect operation of entire hotel; maintain records and file on all mandatory systems, such as preventive maintenance, work requests, fire brigade logs, company truck, etc.
; maintain and disperse petty cash used for cash purchases of materials, freight charges, etc.
- Process requisition orders and distribute paperwork to accounts payable and requesting department; receive orders for exhibit services (electrical power, stage lighting, banners, etc.)
for upcoming conventions and meetings, post payment and forward necessary paperwork to accounting.
- Manage daily and weekly payroll and overtime reports for entire staff, including recognizing and recording appropriate time to be charged to other departments.
- Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects; correspond with vendors regarding pricing and delivery of needed materials and parts and assist in set up of credit for new vendors.
- Initiate and coordinate purchasing of materials and supplies for the maintenance and construction of certain projects handled by Engineering within entire hotel; set up and maintain expense tracking logs according to department codes; tabulate weekly and submit monthly report to controller's office.
- Clerical and administrative duties for projects.
- Type monthly energy reports and engineering file.
- Set up and/or conduct meetings for department (standards, safety training, etc.
); prepare fire emergency letters for Pre-Con meetings according to group name/title.
- Set up pu