**Your job title**:_**Transaction Coordinator**_
**Where you will work: Keller Williams El Faro**
**Who will you report to: Karla Sofía Nava Echeagaray**
**Who are we?**
Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams Realty is a gathering place for the industry's best real estate agents. The Keller Williams El Faro Market Center features a state-of-the-art real estate training room, majestic office space, and friendly atmosphere that is recognizable the moment you enter. With industry-leading real estate training, generous commission splits, and an experienced leadership and support staff, Keller Williams El Faro is a hot spot for agents looking to rapidly build and grow their real estate careers.
**Who are we looking for?**
The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.
**What will you do?**
- These are the standards a well-above-average performer will maintain or exceed:_
**-**Provide exceptional customer service throughout the entire closing process
**Essential duties and responsibilities**
- Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
- Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
- Maintain accurate and compliant files for all transactions
- Create a house file (either in Dotloop or physical) for all transactions
- Create Greensheets
- Understand the contracts in order to summarize all important terms, conditions, and contingency dates
- Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
- Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
- Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
- Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
- Be the first point of contact/resource for all questions that arise throughout the closing process from the agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
- Stay in good communication with the agent if any issues arise that they need to handle or negotiate
- Coordinate closing date, time, and location and notify all parties
- Notify client about utility accounts to set up/cancel
- Confirm with MCA commission statements for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro rations)
- Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
- Close out the file after the closing including changing the MLS/GI status to closed for our listings, double-checking the file, downloading the property from Control Panel and processing the check.
- Follow up with clients after the sale to check in and request a testimonial
**Communications/Interactions**
- Lead Agent - daily
**-**Agent Team - daily
- Buyers/Sellers/Vendors - daily
**Management responsibilities**
- Showing Assistants
**Knowledge/Skills**
- Excellent at building rapport
- People oriented
- Strong written and verbal communication skills
- Good organizational skills
- Learning based
- Willing to learn scripts and dialogues
- High school graduate
- Real estate license
**Cargo**: Coordinador de Transacciones
**Lugar de Trabajo**:Keller Williams El Faro
**Jefe Directo**:Karla Sofía Nava Echeagaray
**¿Quiénes somos?**
Frecuentemente reconocida como la agencia de corretaje más innovadora y amigable con los agentes en la nación,
Keller Williams Realty es un lugar de reunión para los mejores agentes de bienes raíces de la industria. Keller
Williams El Faro Market Center cuenta con una sala de capacitación en bienes raíces de última generación, un majestuoso espacio d
