We are an Accounting/CPA firm based in Los Angeles, CA, USA and we are looking for a Data Entry Specialist/Bookkeeper to join our team.
This job will be conducted in **ENGLISH** and therefore a _**VERY**_ strong command of the English language will be required from all applicants.
**If you are not able to read, write, and speak English proficiently, you should not apply.
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In this role, you will be assisting with the recording and maintenance of multiple small businesses accounting and payroll records in a variety of industries.
We work with restaurants, professional service providers, car repair, and others.
Ideally, we are looking for someone with experience recording transactions onto a ledger in an accounting system (QuickBooks, SAP, Oracle, Contpaqi, etc) or someone with financial data entry experience in another field.
You will be working on a team with staff located remotely in the United States and Mexico.
**Responsibilities**
- You will record data from source documents (bank statements, check registers, excel worksheets, reports, etc) into QuickBooks and/or into Microsoft Excel.
- You will record hours and payroll amounts in our payroll software.
- You will complete bank, cash, credit card, loan, tax liabilities & merchant account reconciliations, in addition to completing all transaction posting, class coding & journal entries for the period.
- You will process & follow up on the client's accounts payable and accounts receivable
- You will help manage our client's vendor contact and account information.
- You will assist with the preparation of forms 1099s and W-2.
- You will manage client employee information & documentation
- You will complete other special projects & analyses as necessary
- You will attend team meetings & supervisor check-ins
- You will contribute to the overall success of the organization by maintaining the highest standard of work, conduct, and enthusiasm.
- You will be friendly, happy, and excited to assist your clients to build a better business.
- You may be asked to assist with administrative functions.
These might include activities such as answering phones, taking messages, screening calls, confirming receipt of client information, and distributing finished work to clients.
- have or be in pursuit of an accounting degree or related field of study
- have EXCELLENT computer skills.
This job is completed 100% on the computer.
- have EXCELLENT professional written and spoken language skills (English)
- be willing to take on new work with a desire to learn and grow their skills.
This is a **JUNIOR** level position.
We understand that you may not have experience or knowledge in all the functions described above but, we will teach you!
**A typical day in the life at Fagan & Fagan, LLP**
- _You log on at 8 am (M-F).
You check messages, review our project management system for your day's assignments, and get your system ready to start work for the day._
- _By 8:15 you're working on monthly bookkeeping clients.
You open up QuickBooks and start reconciling bank and credit card accounts against bank statements that the client provided.
It's payroll day, so you are keeping an eye out for new assignments as clients send in their information for processing._
- _Around 10 am payroll hours come in and so you stop working on the reconciliation, update your timesheet, and move on to payroll processing._
- _There are questions about a new hire so you pick up the phone and call the client to discuss.
You work with the Accounting Manager to resolve issues during processing and then you wrap up the payroll project, generate the reports, document your workpapers, and submit the project for review._
- _Three more payrolls have been received.
You prioritize them and get to work on inputting the payroll and completing each project one-by-one._
- _At 11:30 am, you have your weekly check-in with your team followed by a One-on-One with the Accounting Manager.
This is an opportunity to discuss accomplishments, challenges, barriers, training needs, and anything else that may be going on._
- _Your Accounting Manager completed the review of the payroll from earlier in the day.
You jump on chat/call to discuss review points on the project.
You make some fixes and resubmit._
- _You take a 1-hour lunch at 12._
- _At 1 pm you're back to work.
Today is Accounts Payable (bill payment) day for one of our clients.
You open up that client's QuickBooks file, take a look at the internal notes, and get started on posting bills and creating check payments.
You finish your work, submit for review, update your timesheet._
- _At 2 pm another payroll has come in and you need to get them submitted before 3:00 pm so we do not miss the cut off for the day.
You stop AP processing so you can wrap those up quickly and get them to the manager for review._
- _At 3 pm you restart work on the Accounts Payable project.
You continue working on various accounting projects until about 4:45 pm at which time you start closing up