Document Management Specialist

**SUMMARY**:

- The Document Management Specialist provides support to Project Management teams in the Pre-Construction department.
- This position is responsible for handling, processing, submitting, and keeping track of all supporting documentation involved in the design and permitting process as well as contacting vendors as needed in a fast-paced environment.

**RESPONSIBILITIES**:

- Write/Dispatch/Edit Purchase Orders
- Process Invoices
- Setup New Vendors to be included in PeopleSoft
- Contact Vendors as needed
- Create/Edit/Combine documents in PDF format
- Use online systems to create/manage/verify permitting accounts
- Fill in online forms for municipalities and vendors
- Other duties as assigned, and as role and responsibilities evolve and change due to business, contracts, and regulatory needs

**REQUIREMENTS**:

- Bachelor's degree or GED. In administrative field
- 3 years of experience in administrative field
- Proven experience with data entry and attention to detail.
- Effective verbal, written and interpersonal communication skills.
- Bilingual English/Spanish
- Basic PeopleSoft experience.
- Basic experience in supporting Pre-construction projects.