We value inclusivity and diversity at Envato. Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria. We like to make our hiring decisions based on experience and passion, so if you're keen to apply and need reasonable adjustments please let us know. We also encourage you to let us know the pronouns you use at any point during the recruitment process. About Envato Our focus is on helping people to complete their creative projects, with our author community earning every time that happens. Envato proudly impacts the lives of creatives all over the world, from web developers and graphic designers to marketers, videographers, photographers, and more. We've built a community where anyone can get their creative projects done, and where creators bring their ideas to life and in the process, earn a living doing what they love. It doesn't get much better than that! We are a global and rapidly scaling business. Blending purpose and profit, we're a passionate B Corp, committed to making a positive impact on the communities we engage in. You can read more about our purpose, mission, and values on our website. We've embraced flexibility for a long time - where we can, let's make work, work for you! We have an amazing office in the Colonia Americana neighborhood in Guadalajara, Jalisco, Mexico. Purpose We are seeking a diligent and detail-oriented Contracts Administrator to join our dynamic team to support the growth of Enterprise product. The ideal candidate will have experience reviewing customer contracts, ensuring compliance with company policies, and supporting the enterprise function. This role does not require a legal qualification but does demand experience with reviewing contracts, a keen eye for detail, excellent organisational skills, and the ability to manage competing and at times conflicting demands from stakeholders, whilst working collaboratively across various departments.
Key Duties & Responsibilities Contract Review and Analysis: ? Review variation requests to Enterprise standard terms and conditions and recommend to the Enterprise Sales teams solutions and drafting to accommodate any changes which are accepted, advise the Enterprise Sales Team on responses and explanations to prospective Enterprise Customers.
? Identify and flag to the Envato legal team potential risks, inconsistencies, and non-compliance issues within contracts which can be addressed with training, changes to standard terms and Standard Operating Procedures.
? Ensure Enterprise Contracts adhere to company standard operating policies, regulations, and legal requirements (as advised by the Envato Legal Team).
Collaboration and Support: ? Work closely with the legal and enterprise teams, and other relevant departments to facilitate the contract review processes.
? Provide clear and concise summaries of contract terms and conditions and implications to stakeholders.
? Assist in negotiating enterprise contract terms with external parties as needed.
Documentation and Record-Keeping: ? Maintain accurate and up-to-date records of all enterprise contract documents.
? Ensure proper documentation and filing of contracts in the company's contract management system.
? Track contract lifecycle milestones, key contract variations and provide timely updates to relevant parties.
Process Improvement: ? Contribute to the development and enhancement of Enterprise contract review processes and procedures.
? Suggest and implement improvements to streamline contract management workflows.
? Stay updated on best practices in contract management and legal compliance.
Training and Development: ? Design and delivery training to the Enterprise sales team on the terms and conditions for Enterprise contracts, the scope of variations which can be accommodated and how to respond to standard questions and requests from Enterprise customers
? Participate in training sessions to stay informed about changes in contract law and industry regulations.
? Be aware and accountable to your responsibilities in relation to workplace health and safety obligations.
Required Technical Skills/Experience ? 4-6 years of experience in contract review or a related role within an enterprise/B2B setting.
? Strong understanding of legal terminology and contract principles.
? Excellent attention to detail and analytical skills.
? Strong communication and interpersonal skills.
? Advanced English language proficiency, both written and verbal.
? Ability to manage multiple tasks and priorities in a fast-paced environment.
? Understanding of contract life cycles, terms, and conditions.
? Ability to draft, review, and negotiate contracts.
? Awareness of industry-specific regulations (especially the Copyright Act 1986, the Australian Consumer Law (ACL), Corporations Act 2001, Privacy Act 1988, knowledge of international privacy laws such as the GDPR and CCPA, the Digital Services Act)] and compliance requirements for agreements which are cross-border.
? Ability potential risks and indemnity issues with changes requested by Enterprise customers to standard form Enterprise terms and conditions.
? Proficiency in maintaining accurate and organised contract records.
? Capability to assess potential risks and recommend mitigation strategies.
? Ability to resolve contract-related issues efficiently and effectively.
? Strong writing skills for drafting clear and concise contract documents.
? Ability to manage multiple contracts and tasks simultaneously, meeting deadlines.
? Strong stakeholder management skills in communicating effectively with busy sales teams.
? Skill in prioritising tasks based on urgency and importance.
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\nWhat we offer ? 30 days - Christmas Bonus
? 12 vacation days (from the first year)
? 100% holidays bonus
? Private Health Insurance (SGMM)
? 5% Grocery Coupons (With legal cap)
? 5% Savings Funds (Fondo de Ahorro)
? Internet/electricity allowance (monthly paid)
• Profit-share, Mexican entity
? Round trip tickets around Mexico to a place you haven't been twice a year.
? Unlimited ebooks
? Paid for educational courses that relate to your work
? Top line equipment
What next? Submit your resume and answers to the below questions. Good luck!
#Guadalajara About Us - We're BCorp certified & believe in succeeding sustainably as one global team. - We're committed to ensuring all our team feel welcome, included, and respected - We support the flexibility to work from anywhere, great benefits above the law, generous parental leave, wellness programs, social connection and learning opportunities to help you grow. By submitting your application you are agreeing to our Privacy Policy. If you would like to understand how we handle personal information before submitting your application, please read through our Privacy Policy. Envato is proud to be a 2024 Circle Back Initiative Employer and we commit to respond to every applicant.
