We are seeking a highly organized and proactive Executive Assistant with a deep understanding of Sales and Marketing Operations .
The ideal candidate will be responsible for managing the VP's day-to-day tasks, keeping the inbox at zero daily, and supporting proposal development, customer communication, and HubSpot operations.
This is a role for someone who thrives in fast-paced environments and has a knack for creating order out of chaos while maintaining professionalism.
Key Responsibilities: Inbox Management: Proactively manage the VP's inbox, ensuring it is maintained at zero daily.
Communication: Create professional emails, support proposal development, and occasionally speak and call customers when needed.
HubSpot Expertise: Use HubSpot Sales Hub and Marketing Hub to: Create and manage sequences.
Build workflows.
Analyze and organize contact data.
Google Suite: Use tools like Google Docs, Sheets, and Slides for documentation and presentation purposes.
Canva Design: Create visually appealing and professional designs for presentations, proposals, and marketing materials.
Sales and Marketing Knowledge: Understand and use key terms like CTA, keywords, and conversion metrics in daily tasks.
Speed and Accuracy: Type a minimum of 79 words per minute with high accuracy.
Internet Speed: Maintain a reliable internet connection with a minimum speed of 50 Mbps to ensure uninterrupted workflow.
Requirements Proven experience as an Executive Assistant, ideally in a Sales or Marketing Ops environment.
Proficiency with HubSpot Sales Hub and Marketing Hub.
Strong design skills in Canva.
Excellent verbal and written communication skills.
Ability to prioritize tasks and work independently.
Experience with Google Suite (Docs, Sheets, Slides).
High attention to detail and organizational skills.
Proactive problem-solving skills with the ability to anticipate needs.
Comfortable speaking directly with customers and addressing inquiries.
Benefits Enjoy the freedom to work remotely Be part of a supportive and entrepreneurial community that values autonomy and collaboration.