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**Executive Assistant****Job Title**: Executive Assistant**Job Type**: Full-Time (Independent Contractor)**Reports To**: CEO**Direct Reports**: None**Position Overview**We are seeking a highly organized and proactive Executive Assistant to support the CEO in managing daily operations, communications, and strategic priorities.
As the right-hand to the CEO, you will handle a wide variety of tasks that require strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.
This role will primarily focus on inbox and calendar management, travel coordination, SOP organization, and overall administrative support.
**Key Responsibilities**- **Calendar Management**: Manage and optimize the CEO's schedule, ensuring alignment with priorities, meetings, and travel arrangements.- **SOP Development/Organization**: Assist in the creation and maintenance of Standard Operating Procedures (SOPs) for the team, ensuring clarity and consistency in processes.- **Travel/Trade Show Management**: Coordinate travel arrangements, including flights, accommodation, and logistics, for the CEO and possibly for team members attending trade shows and other events.
**Qualifications/RequirementsHard Skills**- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.- Excellent written and verbal communication skills with an exceptional attention to detail.- Strong organizational and time management skills with the ability to prioritize tasks and manage competing deadlines.- Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience).- 3-5 years of experience in an executive assistant or administrative role supporting senior leadership.- Certified Administrative Professional (CAP) certification is a plus.
**Soft Skills**- **Strong Interpersonal Skills**: Ability to build and maintain positive relationships with executives, team members, and external stakeholders.- **Adaptability**: Ability to thrive in a fast-paced, dynamic environment, adjusting priorities as needed.- **Problem-Solving**: Proactive in identifying challenges and implementing effective solutions.- **Emotional Intelligence**: Professional and empathetic when handling sensitive situations or information.- **Time Management**: Ability to handle multiple priorities efficiently while meeting deadlines.- **Attention to Detail**: High level of accuracy in managing schedules, communications, and documentation.- **Proactive Communication**: Able to communicate effectively with stakeholders, anticipating needs and providing updates as necessary