Executive Assistant

High school or equivalent diploma - 5+years of experience assisting at the executive level - Experience with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Visio

Job summary

Must be fluent in English, Spanish and Portuguese.
Key job responsibilities
- Play a leadership role with the administrative support team in LATAM & WWCS
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Manage complex calendar and scheduling requirements
- Track and help drive completion of key deliverables and following up on outstanding items
- Act as a liaison for direct reports
- Drive key team activities, such as staff meeting agendas, all-hands meetings, and supply ordering
- Update team organizational charts
- Manage group logistics
- Coordinate travel
- Participate in planning of events
- Work with other assistants throughout the LATAM team and across the rest of the company
- Bachelor's degree - Previous project management or event planning experience - Ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively - Ability to handle confidential information with discretion, and deal with professionals inside and outside the company - Exceptional written, verbal, and interpersonal communication skills - Ability to work in a highly ambiguous environment - Sound judgment and flexibility to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines Must be fluent in English, Spanish and Portuguese.