Executive Assistant

As experts in nearshore recruitment, Cápita Works specializes in connecting Mexican talent with exceptional long-term remote job opportunities in the US. We're dedicated to matching you with clients who will value and celebrate your unique skills. We are currently on the hunt for a standout Executive Assistant ready to excel in an international setting.**Duties**:- Client & Podcast Guest Relations- Prospective clients and podcast guests- Client On-boarding- Client Off-boarding- Project & Meeting Support- Answer/return phone calls- Set up meetings - project milestone meetings, monthly retainer meetings- Attend meetings / review meeting recordings for key notes and actions items. Work with Project Manager to assign action items in ClickUp- Client research support- Work with Account Managers and Project Manager to prepare for meetings - agendas, reports, etc. - as well as organize next steps after meetings- Minor updates to client documents- Ensure client documents meet KCo brand standards- Team Support- Attend weekly team meeting (Monday mornings, 9:30a CT), take notes and ensure projects are up to date in ClickUp- Attend daily team standup call (Tu-Fri, 10a-10:15a CT), take notes and ensure projects are up to date in ClickUp- Support team member recruitment processes, e.G. interview scheduling, reference checks, assessment coordination, etc.- Executive Support- Manage calendar and block out work time- Help prioritize requests/scheduling the day- Research and arrange travel and accommodations (company and personal)- Personal appointment setting, e.G. family doctor appointments**Technology**:- ClickUp (project management)- Sideline (office VoIP phone line)- Canva (client/company design files)- Loom (video screen sharing / team and client communication)**Skills & Qualities**:- Clear, professional written and verbal communication- Excellent judgment and prioritization skills- Deadline-oriented sense of urgency- Close attention to detailNet salary range: 22,000.00 MXN - 28,000.00 MXN. (Monthly)