.Executive Assistant, Enterprise Systems and I&T Program Management OfficeApply locations: Americas, US-PA, King of Prussia, CSL BehringTime type: Full timePosted on: Posted YesterdayTime left to apply: End Date: November 14, 2024 (8 days left to apply)Job requisition id: R-245962The Opportunity:This is an administrative opening supporting CSL's Vice President, Enterprise Systems & Processes, and Executive Director, Portfolio, Program, & Project Management, and their senior team members. You will have the ability to leverage technology for efficient processes. This is a hybrid role, which offers a combination of an onsite and remote work schedule.The Role:Coordinate and ensure efficiency in calendar management per senior leader's needs. Act as scheduling "gatekeeper" and "gateway" role, working closely with other cross-functional executive administrative assistants.Manage appointments, schedules, and travel arrangements including itineraries to make best use of time.Screen and respond to incoming correspondence, inquiries, phone calls, and external visitors to the site.Able to interact with diplomacy and emotional intelligence at a high level with vendors, executives, and other staff.Create and edit documents, spreadsheets, and presentations; prepare reports, meeting minutes, and expense reports.Prepare agendas for staff meetings, town hall meetings, capture meeting minutes, track action items, and follow up with the team.Gather and compile information for use in documents such as memos/letters, reports, and presentations.Manage files and processes for purchase order entry and monitoring as needed.Monitor and track expenditures in specified cost centers to ensure activities are conducted within established forecasts and budgets.Remain knowledgeable of department policies.Provide travel arrangements within the Concur system as appropriate.Prepare monthly expense reports for review and submission as appropriate.Coordinate meetings or conferences, locally and globally, including controlling the event budget as applicable. This includes travel and on-site coordination.Coordinate internal/external event planning logistics and contracts for workshops and meetings.Manage office requirements such as filing, supply management, generating announcements, reports, timelines, graphs, and presentations as requested.Work collaboratively as part of the global I&T Executive Assistant team, focused on increasing the effectiveness of our executives and operating with an enterprise mindset. Provide back-up support for I&T Executive Assistants as needed.Ad hoc support as required by the team.Your Skills and Experience:Degree in Business Administration/Secretarial studies preferred.5+ years' administrative support experience to senior executives including strong knowledge of Microsoft 365 Applications to include Microsoft Teams and SharePoint.Knowledge of business operations of a global corporation