An innovative company known for its commitment to quality and craftsmanship in the watch industry seeks a highly organized and proactive Executive Assistant to support two co-founders. In this role, the Executive Assistant will be crucial in managing day-to-day administrative tasks, streamlining communication, handling project management, and offering operational support. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment. If you are passionate about contributing to a team that values excellence and creativity, we invite you to apply and become an integral part of this exciting journey. This is an incredible remote opportunity to work for a DTC US-based company.
\n What You'll DoEmail Management: Manage and organize inboxes for both co-founders, reviewing and prioritizing emails based on importance. Draft, reply to, and manage correspondence on behalf of the co-founders, ensuring timely responses to high-priority communications. Filter through inquiries, manage follow-ups, and ensure nothing slips through the cracks. Project Management Support: Assist with project management using Notion, creating, prioritizing, and tracking tasks and projects for the co-founders and team. Spoon-feed high-priority tasks and deadlines to the co-founders and ensure they stay on track. Collaborate with other team members to monitor progress and deliverables, sharing final outputs with relevant internal or external parties. Research Support: Conduct research on vendors, software, industry trends, and competitive analysis to support business growth. Prepare reports and summaries from research findings, providing actionable recommendations for decision-making. Travel and Scheduling: Manage calendars, coordinate schedules, and book travel arrangements, including flights, hotels, and dining reservations. Plan meetings, appointments, and team events, ensuring efficient time management and preparation. Operational & Administrative Support: Assist in preparing presentations, reports, and documents as needed for internal and external meetings. Liaise with clients, vendors, and partners on behalf of the co-founders, ensuring seamless communication and task follow-ups. Oversee personal and professional tasks for the co-founders, including managing expense reports and handling confidential matters. File and Data Management: Maintain and organize important documents, contracts, and digital files, ensuring they are easily accessible and up-to-date. Support the co-founders with data entry, document creation, and filing systems as needed. What You Need3+ years of experience as an Executive Assistant or in a similar support role, ideally supporting senior executives or entrepreneurs. Outstanding organizational and multitasking skills, with a strong attention to detail. Proven ability to manage executive inboxes, project management tools (Notion experience is a must), and task delegation. Excellent communication skills, with the ability to manage correspondence and project-related communication independently and professionally. Strong research skills with the ability to analyze and present findings clearly and concisely. Proactive, self-motivated, and able to work efficiently in a fast-paced, evolving environment. Experience booking travel and handling complex logistics for busy executives. Proficiency with Notion, Slack, Google Suite, and other productivity tools. A high level of discretion and professionalism when handling sensitive information. Salary & PerksCompetitive salary. This is a full-time, long-term position. The position is immediately available and requires entering into an independent contractor agreement with TLNT. Work from home. Monday through Friday, 8am to 5pm (+/- 2 hour accepted) - PST. Additional perks.
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