Job Posting – Administrative Assistant

The Administrative Assistant is generally responsible for clerical and support functions associated with marketing the company's conferences and events.
HOURS: Part-time, 30 hours per week
REPORTING: Reports to Heidi Buss, Director of Events
WAGE RATE: $13.50/hour
BENEFITS: None
LOCATION: Tribal office or as directed
TRAVEL: Occasional by agreement
JOB DUTIESCLERICAL/ADMINISTRATIVEResponding to customer inquiries by phone, email and faxFiling paperworkMaintaining attendee files on all eventsMaintaining and updating databases (Microsoft Access)Email and fax broadcastsSending out invoices and receiptsFollowing up on invoicesOrdering signage and other event supplies/servicesSupervising printing projectsMaintaining and updating master event planning calendarProducing registration reports prior to and after events, including reports of paid and unpaid registrations as well as attendees by name and companyProducing name tags, certificates and other event documentsMARKETINGTimely marketing of events by telephone, fax, email as directed by DirectorPosting event pages on CVENT online platform as directed by DirectorAssisting in producing and printing conference programs and show guidesMaintaining and updating TT&E Facebook and Twitter accountsTracking attendee registration and payments via CVENTMaintaining attendee records for future marketing purposesOTHER DUTIES AS ASSIGNEDWilling to train qualified candidates.
TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY IN HIRING. ALL RESUMES WILL BE CONSIDERED.

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