Provide support to the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international (private and public) entities.
- Perform contract management activities (reception, verification, follow-up of documents, signature preparation, and processing (Cover Sheet Preparation and Adobe Sign process).
- Perform the control desk activities assigning, following up, and processing tickets.
- Support the updating, creation, and implementation of processes, practices, guidelines, procedures, and workflow optimization to improve the day-to-day efficiency and effectiveness of the legal team.
- Support the implementation and roll-out of Legal Department tools to streamline workflow automation within the Legal team and its internal clients.
- Support the maintenance and implementation of processes, procedures, guidelines, best practices, and tools that allow the Department to provide accurate and timely service for our clients and the continuous improvement of Contract Life Cycle processes, including but not limited to automation, improvement of dashboards, and KPI monitoring tools.
- Prepare agendas and attend meetings and take minutes; capture action items and ensure follow-up and prep information for participants; ensure Department tasks are met, among other administrative tasks, such as making expense reports, processing payments, travel arrangements, advances, accommodation, and documentation, reporting of activities, etc.
- Liaise with Procurement to process the requests for services, purchase, and maintenance of furniture/equipment and requisition of supplies required by the Department.
- Keep track of the vehicles assigned to the Department to monitor maintenance needs, checks, and other required processes.
- Assisting with the preparation of lists, status charts, and data management integral to the Department
- Support the curation of agreements and other document databases.
- Maintain a high level of support for stakeholders requiring input, search, and update data and information.
- Manage and track a high volume of tasks and projects.
- Participate in the optimization of processes for legal services processes and guidelines.
- Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools that will be used to prepare the progress update to the relevant areas.
- Provide support as required and perform other duties as directed by the supervisor.
**Requirements**:
- Minimum Bachelor's Degree in Business Administration, Law or related administrative areas..
- At least 3 years of experience in similar role or responsibilities.in either a company or legal firm.
- Proficient computer skills (at a minimum: Microsoft Office and Adobe Acrobat) and willingness to learn/master other programs and software as necessary.
- Excellent organizational, writing, research, and communication skills, including the writing and communication skills, including the ability to communicate legal concepts to lay (non-legal) stakeholders.
- Ability to maintain the highest level of confidentiality and discretion.
**Benefits**
CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law, our package of benefits includes a year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits (IMSS, SAR / Infonavit).
