.The roleWe are currently looking for Logistic and Admin Officer, based in Salavan District, Salavan province.Role PurposeThe Logistic and Admin Officer is responsible for coordinating and supporting at the provincial field office level (covering 3-4 Provinces) for the "Strengthening Climate Resilience of the Lao PDR Health System" project funded by the Green Climate Fund (GCF).
S/he is tasked with supporting and maintaining effective and efficient supply chain policies and procedures, in line with SCI standard operating procedures (SOPs), international standards, national laws, and donor rules.The post holder will support all supply chain aspects of SCI procurement, asset management, transportation, fleet management, supplier contracts, and customs clearing, as well as the transportation of goods from the start to end points and asset/inventory management.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and adjust working hours accordingly.Key Areas Of AccountabilityEnsure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct, and Local/Country Procedures.Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.Coordination / RepresentationWork closely with project/program field implementation and subsequent activities, e.G., transportation, freight, assets, warehousing, casual labor, and program/project close-out.Establish and maintain effective working relationships with SCI Laos staff at the country office, partners, and field offices to ensure the smooth implementation of supply chain systems.Liaise closely with supply chain staff at the country office and field offices to support Save the Children's initiatives regarding supply chain systems.Technical ManagementProcurement and SupplySupport procurement processes in ProSave, including receiving requisitions, coordinating with requesters, and working with the procurement committee to ensure a transparent, competitive, and compliant procurement process.Monitor and update the line manager on market price trends and sourcing options.Ensure that all procurement documentation is complete and organized before submitting to Country Office (CO) for payment processing.Assist with the sourcing process for vendors and formal quotations, ensuring compliance with Framework Agreements (FWAs).Update line manager for any market price updates and trends.Fleet managementSupport CO fleet management to ensure log-sheets are used for the vehicle, including rental vehicles and motorbikes, and ensure all required copies of papers and related vehicle documentation, and other safety equipment are available at the vehicle at all times.Conduct random checks on all vehicles to ensure log-sheets have been updated properly and that required papers and safety items are in the vehicle at all times