CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. For more information, visit cimmyt.org CIMMYT is seeking a dynamic, detail-oriented, and customer-focused professional to join our Legal Department as a Legal Assistant to the General Counsel.
The position will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.
Specific duties:Provide comprehensive daily support to the General Counsel across all areas of responsibility. This includes managing internal and external communications, drafting, editing, and preparing legal documents and correspondence, maintaining and organizing confidential files, and handling special projects as assigned.Manage complex calendar management, coordinating a dynamic schedule with frequent changes and conflicts.Provide support to the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international entities.Perform contract management activities (reception, verification, follow-up of documents, signature preparation, and processing).Support the updating, creating, and implementing processes, practices, guidelines, procedures, and workflow optimization to improve the legal team's day-to-day efficiency and effectiveness.Prepare agendas, attend meetings, and accurately record minutes, capturing key action items and ensuring timely follow-up.Manage various administrative tasks such as processing expense reports, handling payments, organizing travel arrangements, and documenting departmental activities.Liaise with Procurement to process the department's requests for services, purchases, and requisitions of supplies.Keep track of the vehicles assigned to the Department to monitor maintenance needs.Support the curation of agreements and other document databases.Manage and track a high volume of tasks and projects.Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools.Perform other related tasks within the job level as may be requested by the immediate supervisor.Minimum Requirements:The selected candidate must have a bachelor's degree in law, administration, or related fields.At least five years of experience as an Executive Assistant to a managing partner or partner of a large law firm or in similar roles.Excellent oral and written communication skills in English and Spanish.Proficient computer skills (at a minimum: Microsoft Office and Adobe Acrobat).The selected candidate must exhibit the following competencies: Proactive, Communication, Problem-solving, Achievement Orientation, Flexibility/Adaptability, Teamwork, Time Management, and Collaboration.CIMMYT offers an attractive remuneration package and support for continuous professional development.
#J-18808-Ljbffr
