.CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today.
It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships.
This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.
CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Interim Executive Assistant to the Director General to work on Director General Office.The positions will be based at CIMMYT's headquarters in Texcoco, near Mexico City.
**Specific duties**:- Manage the Director General's calendar, including scheduling meetings, appointments, speaking engagements, and travel.
Exercise discretion in committing time and evaluating needs while ensuring efficient workflow and effective communication.- Organizes the workflow and appointments of the DG by reading and routing correspondence, collecting relevant information from internal and external parties and by managing assignments creating conditions for optimal functioning.- Ensures maximum efficiency.- Ensures deadlines and targets are met.- Schedules, confirms appointments, and inputs data in relevant systems.- Follows up on meeting requests and knows how to prioritize by balancing availability and resources.- Adjusts schedules as necessary to accommodate changes in priorities and deadlines.- Oversees planning of travel and keeps track of different time zones and parallel meetings.- Maintains files and records with effective filing systems.- Maintains the highest confidentiality.- Organize and prepare for meetings, including gathering documents and gathering logístical information.- Gather and communicate, when needed, the objectives, agenda, support documentation and all relevant information for objectives to be met.- Respond to inquiries from various internal and external parties for the purpose of providing information and/or direction, including:- Phone calls: Screen incoming external phone calls and forward the phone call to the appropriate person.- Prepare and send invitation letters, letters of acknowledgement, condolences, regrets, etc- Prepare and/or review official documents for signature.- Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate**Requirements**:- Proficient in verbal and written communication