Company Description
Founded in 2005, Believe is the worldwide leader in digital audio and video distribution for independent artists and labels.
It is by combining technological and artistic skills in the service of digital distribution that the Group has based its expertise and has quickly positioned itself as a new player in the music industry landscape.
With more than 1,500 people in 50 countries, the group distributes more than a third of the world's digital music in volume and has achieved an average annual growth of 30% over the last ten years.
Believe's mission can be summed up as: "Best serve and develop all artists and labels with care, transparency, fairness, expertise and innovation, in all local markets around the world".
**Job Description**:
As an Office manager, your mission is to provide the world-class services to our team and our guests in a constantly mutating environment.
You will work within a team of people passionate with music in charge of delivering the best marketing services with passion, innovation, care, and transparency.
**Your duties will include but not limited to the following**
All your actions are guided by your desire to have a positive impact on the team, on the development of our business and, more generally, to contribute to our corporate social responsibility and to reduce our impact on the environment.
- Overseeing general office operation
- Greeting customers delivering world-class service to our visitors
- Purchasing office supplies and equipment to maintain proper stock levels
- Monitoring the supplies budget and ensures that it matches the needs
- Ensuring that health and safety procedures are up to date
- Coordinates with the landlord for facility management and monitoring of service providers
- Organising minor repairs in the office with the involvement of contractors from third parties
- Supporting top managers in administration
- Receipt and verification of invoices and payment follow up with our accounting department
- Creation and maintenance of monthly invoice amount tracking
- Assistance in organising business trips
- Assisting in the preparation of claims for our MD
- Supporting communication and the organisation of events
- Organising team events or conferences
- Relaying communications to the staff and helping to relay poster campaigns
- Creates and communicates administrative procedures
- Organising onboarding and introduction programs for new staff
- Representing the office in discussions with the IT department mostly to ensure the success of our onboardings
**Qualifications**:
- Fluent English is mandatory to succeed in your role as part of a global company.
French can be a plus
- You have an experience in Office management ideally in a start-up environment
- You have demonstrated strong interpersonal skills and are always eager to act as a facilitator
- You know how to be diplomatic to get the best from everyone
- You have been able to understand through your experiences the sense of confidentiality of the function and the crucial contribution you can make to a team.