PURPOSEThe Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control.This person is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and Human Resources support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.ESSENTIAL DUTIES & RESPONSIBILITIES- Ensure a welcoming workplace for our employees, customers, and vendors.- Track all Workplace requests (maintenance requests, furniture needs, vendor setups, etc.).- Manage and communicate with outside vendors as needed (scheduling service, coordinating with local offices and landlords, etc.).- Coordinate with HR on employee onboarding/offboarding (provisioning access badges, setup parking, etc.).- Schedule meetings or interviews, arrange for conference rooms or make other logísticalarrangements. Maintain conference room and desk booking software/schedule.- Receive, sort and forward incoming mail and packages.- Maintain the appearance and functionality of the Monterrey HQ office. Maintain breakroom and general office supplies.- Liaison between the Monterrey office and domestic offices- Assist with other clerical-related duties such as data entry, photocopying, faxing, and filing.- May perform general HR or other administrative tasks.REQUIRED KNOWLEDGE/SKILLS/ABILITIES- Communication (internally and with vendors)- Bi-lingual English/Spanish- Project management- Attention to detail- Standard office equipment- MS Office**QUALIFICATIONS**:- Bachelor's degree preferred.- Minimum of 2 years experience in a human resources/administrative/clerical support role in a corporate environment.- Office technology and AV systems experiences are a plus (but not required).PHYSICAL DEMANDS & WORK ENVIRONMENT**Work Environment**: Job is typically performed in a general office environment.
