.Operations Accounting Specialist**Full-time/Part-time**Full-time**FLSA**Exempt**Alternate Locations**Nicolas Zapata 1140, San Luis Potosí, MEX-SLP 78250**Job Overview**The Operations Accounting Specialist role entails complete accountability for tasks across various accounting functions, customer service, project accounts payable management, and handling internal projects and proposals. Key responsibilities include entering non-revenue generating projects, managing accounts payable, and overseeing Concur processes. This position requires a combination of technical expertise, organizational skills, and collaborative abilities to support the financial management of projects effectively.**Job Functions**- Oversee accounts payable functions to optimize working capital for the division, including seeking savings, mitigating risks through leveraging early payment discounts with vendors, and coordinating freight logistics.- Match invoices with purchase orders, ensuring alignment with project budgets and approval processes.- Receive, review, and process invoices related to project expenses promptly and accurately.- Clear the rejected invoice queue daily and collaborate with vendors and PMs to resolve any invoice rejections promptly.- Ensure all project invoices have a PO referenced before entry into D365, excluding small freight invoices.- Research and work with procurement and PMs to request purchase requisitions (PRs) for invoices lacking POs.- Regularly check the pending invoice queue to ensure all invoices are submitted to the workflow promptly.- Assign accurate coding to expenses in accordance with project budgets and accounting standards, and reconcile accounts payable transactions, identifying and resolving discrepancies in a timely manner.- Serve as a Concur system expert, managing assignments within the platform efficiently.- Handle inquiries and statements from vendors promptly and professionally, fostering positive relationships, and providing assistance with questions or problems related to orders they have received.- Ensure purchase requisitions and purchase orders are correctly applied to the appropriate categories, acting as a liaison for procurement activities.- Input new proposals into D365, including setting up budgets, forecasts, and cost transfers, and reviewing proposal projects to determine their status and take appropriate action.- Manage the team's shared inboxes, encompassing tasks such as distributing incoming invoices and credit memos. This includes processing items through Dooap and directly within D365.- Identify and resolve project accounts payable issues independently, demonstrating strong problem-solving skills.- Maintain electronic files for all accounts payable transactions in accordance with standard procedures, including documentation management for audit and reference purposes.- Communicate effectively with other Bastian Solutions business units to ensure smooth cross-functional operations