Application Deadline: As soon as possible- Workplace: Onsite Position- Location: San Luis Potosí, MX, 78395- Contract Type: Full-Time- Employment Type: RegularAre you an organized and detail-oriented individual looking for an exciting opportunity to support a Plant Manager at a global leader in sustainable water solutions? Do you possess the skill to perform well in a rapid environment, with your proficient communication being key to organizing agendas, staging events, and assisting with long-range planning?
**What is the job about?**
The Plant Administrative Assistant is a professional collaborator that supports the leadership team with day-to day operational and administrative tasks, administer and optimize all office procedures and employee engagement activities at the local site.
**Your main responsibilities**:
- Provide comprehensive support to the Plant Manager and Management Team, supporting the organization of board of directors and management meetings, always ensuring confidentiality.
- Create and modify various business documents using word processors, spreadsheets, databases, and presentations, coordinating agendas and arranging meetings across the organization.
- Attend and record minutes for committee meetings, collecting and transcribing meeting minutes and distributing them according to internal procedures.
- Maintain oversight of the Plant Manager budget and administration expenses, supporting HR Management in organizing social and cultural events around the plant.
- Plan and coordinate various company events such as corporate meals and receptions, while overseeing logistics for external visitors and staff, verifying and monitoring related billing activities.
- Supervise and coordinate all aspects of office administration, including coffee service, classified correspondence, agreements with service providers, and purchasing activities as required.
- Provide support to the Plant Manager through correspondence and other communications, including sending out thanks and congratulations, as assigned.
**Your background**
We imagine that you have:
- Vocational certificate, Associate's Degree or equivalent work experience as an Administrative Assistant
- Fluent English speaking and writing
- Minimum 4 years relevant work experience including working with processes or projects.
- Working knowledge of Microsoft Suite (Power Point, Word, Excel, Outlook)
- Ability to work cross functionally with all levels of employees and leaders
- Ability to follow defined processes and participate in projects supporting employee engagement
- Capable of discretion with confidential information
- Well organized and operates with a high sense of urgency
- Effective communication (both written and verbal) and willingness to learn new skills such as Power BI, developing presentation decks, budgeting and reporting
- Trusted partner with the ability to build good interpersonal relationships
- Familiarity with Concur system is beneficial
**What's in it for you?**
What are your goals? At Grundfos, we are committed to supporting your professional and personal growth. We are guided by our six core values, and you'll find that your fresh ideas will be welcomed and make a difference in everything from local to large-scale global projects. You'll encounter colleagues from all over the world both as part of your daily work, supporting and all the while broadening each other's cultural horizons.
In addition, your day-to-day benefits include:
- Flexible working hours; up to 3 days' paid leave for volunteering
- Annual bonuses, internal well-being consultants and programmes, engaging team buildings
- Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly
- Long-term career development with regular dialogue, as well as continuous learning and development opportunities.
**Do you want to learn more?**
If this job sounds appealing, please send your resume by clicking "Apply".
To dig deeper into the Grundfos universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet our people.
**We look forward to hearing from you.**
**About Grundfos**
Grundfos is one of the world's leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world's water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.
**An inclusive team**
If you like the look of this job and know you can bring your skills to contribute to our purpose, please apply. We need and welc