The Administrative Assistant provides clerical and administrative office work such as data processing, document processing, as well as records and file maintenance.
The Administrative Assistant role will be positioned in various departments (Finance, Logistics, Sales, Operations, R&D, etc.)
where data, documents and information are being processed following standardized procedures.
In-depth knowledge of the department and its function is not essential to perform the tasks; a general knowledge of the standard procedures suffices.
The Administrative Assistant can normally quickly familiarize with the relevant procedures and work instructions.
The work is well-defined and standardized.
The Administrative Assistant role may also include some secretarial and general office duties as appropriate.
Job Description: Data, document and information processing:Receives, classifies, consolidates, and/or summarizes documents and information.Processes data and information in various systems/databases according to the relevant work instructions.Processes invoices, expense statements and other financial documents.Maintains records or documents and data processed.Communications:Occasionally contacts customers, suppliers or organization employees outside the immediate work area to exchange information.Data assembly:Assembles relevant data, and compiles information as directed.Compiles various regular reports in accordance with standard operating procedures.Secretarial duties and other tasks:May perform secretarial and administrative tasks such as:Receive and refer visitors and telephone callers.Open and distribute office mail.
Respond with form letter to routine requests.Produce routine emails/documents from specific instructions.Maintain appointment calendars, manage appointments, schedules and make travel arrangements.Set up meetings.Perform special project duties as assigned.Equal Opportunity Employer:Trouw Nutrition is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, sex, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, military status or any other status protected by applicable local law.
Please advise us at any point during the recruitment and selection process if you require accommodation.
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