.Mission descriptionWithin the "Human Capital and Social Development" department and the "Social Protection and Decent Work" unit, the Project Assistant will be responsible for providing permanent overall support to the project team, including on administrative and financial issues, and for ensuring logistical organisation and event planning, in close collaboration with the Project coordinator and Project manager.Duties and Responsibilities (not exhaustive) : Logistical organisation and event planning· Provide overall support to the local team.Ensure the logistical follow-up of the Project : phone calls, local meetings organisation, appointments arrangement, filing, mission certificates of experts drawing-up and sending, missions of experts' calendar updating, letters and documents drafting.Process incoming and outgoing correspondence (registration, follow-up, transmission, dissemination); · Support to the logistical organisation of the different activities implemented within the framework of the project; Ensure logistics for experts' missions, including travel arrangements, booking hotels, finding venues and preparing documentation as necessary; Support the organisation of events : information dissemination, conference and workshops preparation, logistical aspects related to the event's organisation.Assistance to the Project Coordination Group, especially for the organisation of Steering committees and other relevant events; Coordination with the Paris office. Support the effective financial management and monitoring of the project· Conduct payments of external service providers and experts· Ensure daily financial monitoring and accounting of the project ensuring proper application of EF tools and procedures : analysis and follow-up of project expenses and budget; petty cash box follow up; etc.· Support Project Coordinator in preparation of monthly financial execution and forecasting reports; Contribute to the monitoring and evaluation system and capitalising on project activities.· Elaboration of regular monitoring reports · Coordination of evaluation exercises (including audits)· Supervise the provision of information to the auditor on the details of projects under audit Ensure the effective administrative management of the project· Ensure, in close cooperation with the Project Coordinator, that all the established contracts comply with the project procedures; and if needed conduct procurement procedures for contracts that exceed the commitment thresholds of the simplified commitment procedure authorised by EF.Administrative follow-up of local team's working day table through time sheets - which may have a link to the payment of fees; Inception phase· Ensure the administrative, financial and logistical installation of the local team and office Communications· Ensure the editing of web-pages, social networks and other communication activities.Draft communication content to be published according to the management guidance
