Project Associate - Mexico City, Benito Juarez - HybridICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.What will you be doing?Develops/maintains study documents and utilizes company systems to manage clinical/biomedical studies. Provides administrative support to project team members in clinical operations and project management. Works with the project team to ensure that projects are completed in accordance with contract and client expectations.Organizes project team and client meetings including scheduling, meeting materials, binders, agendas and meeting minutes.Organizes study information and supplies. Generates and maintains organizational charts, team calendar, newsletters, mass mailings, project specific information including but not limited to process flow charts, contact lists, holiday lists, study website, mailing labels. Tracks, dispatches and maintains study supplies following applicable company processes.Manages internal and client project reporting. Generates and reviews for accuracy reports to facilitate project status and financial reporting. Completes system updates and queries.Supports project manager with financial tasks. Has oversight of purchase order process including creating and processing purchase orders and processing study invoices. May process Investigator payments.May support preparation of study files by maintaining and distributing project documents. Ensures documents within the electronic trial master file comply with filing/naming guidelines and have the correct status.Uses the learning management system to assign project-specific training to team members and tracks training compliance.What you need to have?Education:Complete Bachelor's degree or international equivalent in business, finance, health sciences or related field, preferred.Availability to work Hybrid - Insurgentes, Benito Juarez - Mexico City.Work experience:CRO, pharmaceutical or clinical research experience, preferred.Previous experience using computerized information systems and standard application software (Windows, MS Office).High working knowledge with MS Word, PowerPoint, Excel and Outlook.Previous experience maintaining numerous Excel trackers, preferred.Previous experience building PowerPoint slides, preferred.Previous experience taking meeting minutes and facilitating and scheduling MS TEAMS and WebEx meetings, preferred.This position can allow 2 days work from home upon 30 days of proven performance and manager approval.Benefits of Working in ICON:Our success depends on the quality of our people. That's why we've made it a priority to build a culture that rewards high performance and nurtures talent.Various annual leave entitlements.A range of health insurance offerings to suit you and your family's needs.Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.Life assurance.Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation.
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