**Oracle Energy and Water Overview**
The Guadalajara Delivery Center is part of the Oracle Energy and Water Global Delivery Consulting group that partners with the regional consulting centers in delivering the high-performance Utilities solutions that increase our customers' competitiveness. The delivery incorporates institutionalized methodologies in an offshore environment whereby world-class talent is developed through mature standards and processes. The Oracle Energy and Water Global Delivery Consulting group continues to improve its core delivery value proposition through the recruitment and development of top technical talent.
**Role Description**
The position offers PMO the opportunity to play Project Admin activities including Tracking financials, handling resource changes or assignments, vendor management, senior management and customer reporting on the project etc. The role also provides opportunity to work on administrative support activities for the consulting team of Oracle UGBU GDC including resource assignments on projects, contractor management support, Handling PO and Assets, EBH support etc.,
**Responsibilities**
**Project Admin Responsibilities**
Project Financial Management
- Produce Revenue Forecasts and POC.
- Verify timesheets and expenses. Coordinate corrections as necessary
- Track weekly financial and WIP reports against project funding and contractual terms
- Invoice review/approval to ensure content is aligned to Project Milestones and SOW Financial report maintenanceStaff Management
- Project Resource Assignment and Verification
- Assist in on-boarding new joiners in the project including access to required systems.
- Sub-contractor management
- Maintain Team Calendar (record Time-offs, Trainings, Work locations of resources) Maintain Team Directory and Contact informationWork Management and Reporting
- Manage Project repositories such as GCDP and Beehive
- Document Management Plan/system. Ad-hoc project reporting such as Status updated, Defect reporting, Product SRs reporting and Quarterly Delivery Report.Other Responsibilities
- Generating and Sharing MOM's
- Sharing Agenda and ensure stakeholder are included
- Share responsibility in promoting learning and transfer of knowledge within the UGBU organization.
- Effectively applies Oracle's methodologies, policies, and procedures while adhering to contractual obligations, thereby minimizing Oracle's risk and exposure.
Admin Support
- Duties include processing and tracking of purchase orders, expense reports and time cards.
- IT Asset inventory, ordering, tracking and reporting including coordination with Assets team and/or Facilities when required
- Procurement and Management of stationery and other miscellaneous items
- Contractor co-ordination including negotiating with vendors, Vendor management and coordination with Resource Analyst team as required
- Transport coordination for the 24*7 operations team as required
- Visitor facilitation including invite letters, travel plans and cab booking and management.
- Assisting Managers on EBH and other monthly reports
- Operations reporting including resource tracking, regular and adhoc reporting etc
- Workstation space management including identifying new hire offices and works with facilities on office space assignments
- Arranges internal/external meetings/events and catering needs
- Acts as an information source on organization policies and procedures.
- Works with other administrative personnel, builds network of colleagues to support and obtain support for work environment
- Normally receives no instructions on routine work, and general instructions on new assignments
- Always maintain the highest degree of honesty and integrity
**Requirements**:
- University degree in IT, Computer Science or any of its equivalents
- At least 5 years consulting or industry experience
- Experience as PMO or Administrator or similar role for at least 5 years
- Experience in Offshore Onsite model or methodology
- Good knowledge of Word, Excel and PPT
- Experience in general office procedures including procurement process, inventory tracking and reporting
- Good communication skills including verbal and written English language skills, ability to effectively communicate with all levels of employees
- Ability to work in a dynamic fast paced environment
- Ability to work independently with mínimal supervision and handle multiple tasks
- Positive and Self-motivated
- Proactive and resourceful
- Having knowledge on MPP is an added advantage
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**Detailed Description and Job Requirements - External**
As a member of the Consulting organization, you are responsible for ensuring that a quality, integrated software solution is delivered in a timely manner, at budget, and to our client*s satisfaction. This involves working closely with the client to understand and manage their expectations, as well as working closely with Oracle and third-party vendors to ensure deli