JOB DESCRIPTION FOR PROJECT MANAGER
Role: Mid Project Manager
Job Level: Mid (4-7 years)
Department: Project Management
Industry: Fashion/apparel/sportswear
Location: Hybrid working until further notice
Time Zone Required: Mexico time zone
Type of Contract: 6 months
Language: Proficiency in English is required as we are a global business
A Little Bit About the Role:
The Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery. Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following OLIVER+' ways of working.
What we want is a passionate, talented individual who can showcase their skills of managing multiple mid to high complexity projects. You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects.
What You'll be Doing:
As the Project Manager you will work in true collaboration with the Senior Account Manager on the and own the resourcing for Snr Integrated Designer & Integrated Designer. Ensuring the team is always utilised, you will work alongside other Studio Hubs to share resource across the global network.
In addition, you will be responsible for the seamless process for projects from beginning to end, creating timing plans/budgets and owning review/approval processes of the creative output. You will work with the team to present clear communication to the Senior Account Manager on a regular basis communicating key milestones, targets, goals and deadlines.
You will drive and implement best practices, stay on track of project hygiene, and capture appropriate data in OMG to support the Senior Account Manager and Account Director on reporting for MI and QBRs with clients.
GENERAL TASKS AND RESPONSIBILITIES:
- Have integrated experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)
- Strive to follow and implement the defined project management and production processes within OLIVER+ and with partners
- Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment
- Face adversity, setbacks and negativity with a resilient mindset and attitude
- Embody the company values, instil these behaviours within all team members
- Drive continuous improvement through each step of the process and consult on process improvements
- Close off projects to set standards/requirements
INITIATE & PLAN THE PROJECT:
- Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable
- Manage the scoping, costing and planning of projects across different briefs
- Work to the OLIVER+ Project Management Way of Working while executing projects
- Identify stakeholders and create a communication plan to ensure each of them has access to the right level of information
- Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed based on creative processes
- Create project plan and identify key milestones for each of the projects you are assigned
- Work closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlines
- Identify risks and possible issues and create risk registers
- Work closely with the creative team to define a cost, scope and timeplan for the projects
- Prepare and run effective and structured client and team kick-off meetings
- Create and manage the delivery of project documentation
MANAGE PROJECT EXECUTION, MONITORING AND CONTROL:
- Coordinate development and delivery among various project participants and stakeholders
- Prioritize and manage workload of the project team
- Partner liaison when required, presenting project scopes, cost estimates and timing plans
- Build partner relationship and ensure their needs and requirements are addressed, while following the OLIVER+ ways of working
- Monitor the progress of the project delivery within scope and budget with the planned resources
- Prepare status reports for the stakeholders and actively manage the control of project progress using weekly action points
- Follow the project management change control process for any changes needed in the scope, budget, timelines or resource requirement
- Create and keep up to date all related project documentation and ensure compliance in the project management system
- Proactively problem-solve, mitigate risks and plan for future issues
- Be accountable for the financial profitability