Responsible for efficient and accurate processing of invoice payments
- Maintain relationship with customers by sending invoices according to contractual obligations of both rate and term
- Understands and applies the appropriate pricing rules by customer to ensure accurate processing of payments reducing the errors and/or the cycle time to process payments
- Coordinates with vendor receivables departments to ensure accurate reconciliation of supplier invoice payments
- Work frequently with other departments and external customers to obtain the necessary information to payable match fuel invoices accurately
- Active participant in process improvement continually seeking new and more efficient methods to complete tasks and achieve target results
- Resolve and reconcile quantity discrepancies between BOLs (Bill of Lading) and invoices by working closely with suppliers
- Provide the highest level of customer service with timely, accurate production and response to client/vendor inquiries
- Develop a strong understanding of the correlation between customers as they pertain to the cost buildup of a customer's invoice (can be learned through training)
- Takes initiative to solve problems through research and troubleshooting to identify the root cause and find corrective actions to prevent issues from reoccurring
- Ability to compute basic components of fuel transactions related to volumetric (US Gallon) per gallon fuel sales, percentage fees, and freight calculations (knowledge preferred, but not required)
- Understands basic supply chain components to assist in resolving vendor disagreements and confidently disputes incorrect invoices for timely resolution.
- Make updates to intercompany databases to assist Fuel Tax Department in processing returns timely and accurately (this knowledge can be learned through training in the position)
- Monthly reconciliation of BOLs, POs, Item Receipts, and invoices
- Assist with monthly closeout duties, i.e., fuel purchases received but not billed, accrual of BOLs (knowledge preferred, but not required)
**Responsibilities**:
- Responsible for efficient and accurate processing of invoice payments
- Maintain relationship with vendors by sending invoices according to contractual obligations of both rate and term
- Understands and applies the appropriate pricing rules by vendor to ensure accurate processing of payments reducing the errors and/or the cycle time to process payments
- Coordinates with vendor receivables departments to ensure accurate reconciliation of supplier invoice payments
- Work frequently with other departments and external customers to obtain the necessary information to payable match fuel invoices accurately
- Process Drivers payments
- Active participant in process improvement continually seeking new and more efficient methods to complete tasks and achieve target results
- Resolve and reconcile quantity discrepancies between BOLs (Bill of Lading) and invoices by working closely with suppliers
- Provide the highest level of customer service with timely, accurate production and response to client/vendor inquiries
- Develop a strong understanding of the correlation between terminals, suppliers, and carriers as they pertain to the cost buildup of a customer's invoice (can be learned through training)
- Takes initiative to solve problems through research and troubleshooting to identify the root cause and find corrective actions to prevent issues from reoccurring
- Ability to compute basic components of fuel transactions related to volumetric (US Gallon) per gallon fuel sales, percentage fees, and freight calculations (knowledge preferred, but not required)
- Understands basic supply chain components to assist in resolving vendor disagreements and confidently disputes incorrect invoices for timely resolution.
- Make updates to intercompany databases to assist Fuel Tax Department in processing returns timely and accurately (this knowledge can be learned through training in the position)
- Monthly reconciliation of BOLs, POs, Item Receipts, and invoices
- Assist with monthly closeout duties, i.e., fuel purchases received but not billed, accrual of BOLs (knowledge preferred, but not required)
**Qualifications**:
- Bachelors degree in Accounting or Logistics
- 3-5 Years of Billing, Accounts Payable, or Customer Service Experience and/or training or equivalent combination of education and experience
- 2-year minimum experience in a professional office environment
- **Flexibility** - Adapts to changing deadlines and changes in assignments as required.
Demonstrates the ability to prioritize when there are multiple tasks to be completed.
Must have the ability to manage assignments and deadlines with little supervision.
- **Problem Solving** - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
- **Custo