.POSITION OBJECTIVEAssist Regional Manager in daily activities to successfully manage business activities and achieve company goals related KPIs and Budget management tracking.YOUR KEY RESPONSIBILITIESManage the Regional Managers agendaCoordinate travel requests (flights, hotel reservations, car rental, HRG profile)Create Managers expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos)Monitor travel expenses compliance to corporate guidelinesCoordinate, translate documentsCreate and send memos for ManagerOrganize and maintain confidential documentsManage confidential information with extreme care and trustSupport in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations.Attend phone calls, organize phone conferences, virtual meetingsCoordinate shipping requirements (FEDEX, DHL etc.
)Create reports according to area demandsCoordinate and plan events requested by Manager (workshops, offsites, meetings, and annual events)Any other task or responsibility assigned by Manager.Create and follow up on purchase requisitions, as well as purchase of office requirements when neededIf needed, handling personal issues from Manager to allow optimization of efforts in the plantFollow BRP values and behaviorsEnsure a safe working environment and take full accountability for all safety related topics.Enforce Quality BRP policyLegal Requirements TASK1 POs Handle all the PO requests according to the policies and the GS management request.Manage the approval flow, appropriate GL allocation, and the shared drive.
Support the POsreport management (quarterly basis) to ensure we are still on track and report to the Global Execassistant, Support the PO increases or modifications according to the budget forecast and report itto the Global Exec assistant for the budget tracking2 Supply orders Manage and verify/revise the supply orders to ensure they are done properly,using the right GL/SO3 Invoices approval & process Support the Global Exec assistant by checking and revising theinvoices (vs. planning, contract, SOW, etc) to ensure they are accurate Ensure the invoices areapproved by the right approver Support the Global Exec assistant by organizing and managing theinvoices' filing (drive) Guards tracking vs. invoices received Support the local managers intracking the guard on a daily/weekly basis Support the GS Analyst and the Global Exec assistantby doing a pre-analyzis to verify if there is any variance vs