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_****Job Title**:**Remote Administrative Clerk **(100% Work From Home)****Location**:Remote from Latin America**Position Type**:Full-time**Salary**: Monthly salary in USD: $1500**Schedule**:This is a full-time position from Monday through Friday, with working hours from 8:00 am to 5:00 pm PDT**Job Overview**Responsibilities (Accounting)**:1.
Process invoices in their accounting software (RM), ensuring accurate coding, proper cost segmentation, and upload a copy of the invoices to each entry.2.
Manage monthly utilities bills for all parks: enter in each utility bill into RM, updating utility spreadsheet, and reconciling on a weekly basis to make sure all utility bills are being entered.3.
Process checks in RM for vendor payments and other expenses, following established procedures and timelines.4.
Deposit checks into bank accounts for the parks, maintaining accurate records of transactions.5.
Perform data entry of credit card transactions into the accounting system and ensure accuracy.
Keep credit card transaction spreadsheet updated as cc receipts are entered into RM.6.
Vendor creation in RM (upload W9-COI) when needed.7.
Keep property tax spreadsheet updated as new parks are purchased.
Enter property tax amounts on sheet as new tax bills are entered.
**Responsibilities (Admin):**1.
Assist with move-in procedures, including verifying lease signing and inputting tenant information into the system.- 2.
Handle move-out processes, such as adjusting charges, reviewing security deposit refunds, and updating records.3.
Coordinate rent increase activities, including compiling lists, obtaining approvals, and sending out notifications.4.
Generate rent statements and distribute to tenants.5.
Manage utility audits, ensuring accurate billing and payment.6.
Facilitate collections processes, including filing cases and updating records.7.
Conduct reviews of late fees and adjust charges as necessary.8.
Assist with lease generation and documentation management.9.
Coordinate utility service start-ups and communicate with relevant parties.10.
Handle notices to quit for delinquent tenants, including distribution and record-keeping.
**Requirements**:- Minimum of 2 years of executive assistant experience with US-based businesses- Bachelor's degree in business administration preferred but not required- Proficient in Microsoft Word and Excel- Ability to write, speak and interact clearly and professionally.- Extremely organized.
Strong multitasking and time-management skills