.Job Overview:InVitro Capital is seeking a dedicated and highly organized Remote Personal Assistant to the CEO to support the seamless operation of the CEO's office.
This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO's professional life.
The Personal Assistant will coordinate schedules, manage correspondence, oversee the CEO's travel arrangements, and ensure that every detail of the CEO's day-to-day activities is handled with precision and discretion.This is a remote position, but flexibility in availability is essential due to potential time zone changes based on the CEO's location and schedule.Key Responsibilities:Calendar Management: Efficiently manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements to ensure optimal productivity.Communication Management: Screen and prioritize incoming calls, emails, and correspondence.
Respond on behalf of the CEO when appropriate and ensure timely communication.File and Document Organization: Maintain accurate and accessible documentation, both electronic and physical.Online Presence Management: Oversee and maintain the CEO's online presence, including managing social media accounts, professional profiles, and public-facing digital platforms to ensure alignment with their personal and professional brand.Travel Management: Coordinate and book all travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries, ensuring a seamless experience.Expenses Management: Track, manage, and reconcile the CEO's expenses, ensuring accurate and timely reporting.Personal Chores Management: Assist with personal tasks and errands as needed to help the CEO maintain a balanced and organized schedule.General Administrative Support: Draft correspondence, manage office supplies, and provide high-level administrative assistance as needed.Minimum Qualifications:Bachelor's degree in Business Administration or a related field.7–10 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.Extensive experience in coordinating travel arrangements.Demonstrated ability to handle multiple tasks, prioritize effectively, and manage competing deadlines.Proven discretion and integrity in managing confidential information.Strong communication and interpersonal skills, capable of professionally engaging with stakeholders at all levels.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.High attention to detail with a commitment to accuracy and excellence.Flexibility to adapt to demanding schedules and changes in time zones.Preferred Qualifications:Familiarity with project management tools and software.Experience in public relations (PR) is a plus.Why Join Invitro Capital?Work on cutting-edge AI and B2B technologies: We are at the forefront of AI and B2B innovation