The Scheduler plays a vital role in organizing and managing the schedules of motorcycle training sessions, instructors, participants, and resources to ensure that the training programs run smoothly and efficiently.
**KEY RESPONSIBILITIES**:
**Training Session Scheduling**:
- Coordinate and schedule motorcycle safety training sessions, ensuring that they meet the demand and availability of participants.
- Plan sessions in a way that maximizes resource utilization and minimizes conflicts.
**Instructor Coordination**:
- Assign instructors to training sessions based on their availability, expertise, and qualifications.
- Ensure that instructors have all necessary information and materials for their sessions.
**Participant Management**:
- Manage participant enrollments and registrations for training sessions.
- Communicate with participants about session details, confirmations, cancellations, and rescheduling.
**Venue Management**:
- Coordinate with training venues to book and confirm locations for training sessions.
- Ensure that venues are properly set up and meet safety standards.
**Communication**:
- Act as the primary point of contact for scheduling-related inquiries from instructors, participants, and other stakeholders.
- Provide clear and timely communication about schedule changes, updates, and other relevant information.
**Conflict Resolution**:
- Identify and resolve scheduling conflicts, such as double-bookings or resource shortages.
- Communicate and negotiate with affected parties to find suitable solutions.
**Record Keeping and Reporting**:
- Maintain accurate records of training schedules and instructor assignments.
- Generate reports instructor utilization and resource usage.
**Compliance and Standards**:
- Ensure that all training sessions comply with company policies, industry standards, and safety regulations.
- Stay informed about changes in safety regulations and industry best practices.
**Continuous Improvement**:
- Gather feedback from participants and instructors to improve scheduling processes.
- Implement changes to enhance the efficiency and effectiveness of training schedules.
**QUALIFICATIONS**:
**Education**:
- A high school diploma is typically required.
- An associate's or bachelor's degree in business administration, management, or a related field is often preferred.
**Experience**:
- Previous experience in scheduling, administrative support, or a related role.
- Experience in the motorcycle training industry or a similar field is advantageous.
**Skills**:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Problem-solving abilities and attention to detail.
- Proficiency in scheduling software, Google Workspace, and other relevant tools.
- Ability to work under pressure and manage multiple tasks simultaneously.
**Attributes**:
- Dependable and reliable.
- Ability to work independently and as part of a team.
- Strong sense of confidentiality and professionalism.
- Knowledge of motorcycle safety standards and training procedures is a plus.
**Certifications**:
- Additional certifications in scheduling or project management can be beneficial.
This is an excellent opportunity for an individual with a background in office scheduling to join a dynamic team and contribute to the efficient operation of our training company.
**Job Types**: Full-time,
Temporary
Pay: From $8,500.00 per month
**Experience**:
- Appointment scheduling: 2 years (required)
- Administrative: 1 year (required)
- Computer skills: 1 year (required)
Work Location: Remote
