Provide administrative office support:
- Prepares reports by collecting and analyzing information
- Manages assigned projects individually with support of other staff and follows up on progress ensuring timely completion.
- Provides historical reference of documents by developing and utilizing both electronic and manual filing and retrieval systems.
- May be called upon to record minutes of meeting discussions.
- Contributes to team effort by accomplishing related results as needed.
- Act as an information source to management
- Coordinate staff meetings
- Keep the office area organized and professional in appearance
- Maintains office supply inventory; placing and expediting orders for supplies and verifying receipt of supplies.
- Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel of REG staff and visitors as necessary
- Maintain a central calendar with management's schedules
- Welcome guests and customers by greeting them, in person or on the telephone and answering or directing inquiries
SPECIFIC SKILLS
- Complete understanding of Microsoft Office and can accurately and efficiently utilize Word, Excel, Power Point and Outlook
- Knowledge and experience with Visio, Procore, SharePoint and DocuSign
JOB REQUIREMENTS:
- Must be able to prioritize and manage multiple tasks simultaneously
- Be available for daily work and overtime as required
- Present REG and self in a professional manner
- Be able to work independently or as a team player
- Perform other duties as assigned
JOB QUALIFICATIONS:
- Education Required: 2-year business degree or equivalent job-related experience preferred
- Experience Required: 3-5 years administration assistant work experience preferred
- Skills Required: Ability to use office equipment (computer, calculator, copy machine, and fax machine).
Basic math and organizational skills are a must.
- This job description in no way states or implies that these are the only duties to be performed by this employee.
He/she will be required to follow any other instructions and
- to perform any other duties requested by his/her supervisor
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.
We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.