Partner with cross-functional partners to promote the success and transition of processes to the 'hub & spoke' model. This individual will participate in training and workshops to understand basics of system and workflow expectations, communicate requirements to users, implement best practices, provide feedback on process and compliance.
The individual will work hand-in-hand with Procurement and Finance to ensure complete, timely and accurate execution of these tasks to positively impact cashflow, improve financial reporting and tracking of OPEX budgets including ad-hoc support of actualization and reconciliation of expenditures.
This position requires meeting deadlines, a high level of communication and responsiveness, attention to detail, quality of work, organizational skills, and ability to self-manage numerous requests at the same time.
**Functions, Duties, Tasks**:
- **Vendor setup and maintenance** - initiate invitations from SAP Ariba to vendors for self-enrollment, submit internal new vendor requests and manual DMR requests for vendor updates, work with US Commercial Teams and directly with vendors to gather information needed to setup accounts accurately in our systems for payment
- **Purchase Order setup, maintenance and close-out** - review requests from US Commercial Teams to ensure complete and accurate information, enter purchase requisitions in SAP Ariba and provide communication, tracking and updates to requesters - provide routine updates to teams on status of Purchase Orders and balances - facilitate requests to close POs when invoicing is complete
- **Invoice troubleshooting** - provide clear instructions to US Commercial Teams and directly to vendors how to submit invoices, work in SAP Vendor Invoice Management (VIM) to verify status and troubleshoot issues with the Procure-2-Pay teams to ensure payments to vendors are made on time
**Qualification**:
- 2-3 years experience in similiar areas
- Fluency in English
- Knowledge of Microsoft Office including Outlook/Teams/Excel/Word and SAP Ariba/ERP systems
- Attention to detail is mandatory for this role
- Ability to work in global team environment and communicate effectively
- Demonstrated initiative and ability to solve problems
- Ability to effectively prioritize and complete key tasks and deliverables.
- Demonstrated ability to work effectively in a team setting
- Ability to deal with difficult customers and situations in a professional manner
- Ability to be flexible and assist in other areas when needed
- Ability to work both internally and externally with cross functional teams
**Additional Preferences**:
- Bachelor's degree is preferred
- Basic knowledge of financial and accounting principles including accruals is preferred
- Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable
Tipo de puesto: Tiempo completo
Sueldo: $20,000.00 - $24,000.00 al mes
Beneficios:
- Caja de ahorro
- Horarios flexibles
- Seguro de gastos médicos mayores
- Seguro de vida
- Vacaciones adicionales o permisos con goce de sueldo
- Vales de despensa
- Vales de restaurante
Pago complementario:
- Bono anual
Tipo de jornada:
- Lunes a viernes
- Turno de 8 horas
Lugar de trabajo: remoto híbrido en Puerta de Hierro, 45116 Zapopan, Jal.