.Job SummaryAs part of our Global Project Operations Team supporting deployment of HR Information Systems to large and medium size organizations, the Project Coordinator's primary responsibility is assisting project managers (PMs) with day to day responsibilities of project oversight and administration. Likely tasks will include internal and external status reporting, managing tools access, meeting scheduling, maintaining plans, ensuring project financials including time recording as well as invoicing review and preparing project management materials for PMs to review, complete, and submit. At portfolio level, the Project Coordinator will support efficient portfolio operations by assisting in production of Management Information, supporting consistent use of methodology, helping to improve the PMO toolset and updating process guides / standard operating procedures.Key ResponsibilitiesAssigned to multiple projects concurrently, supporting Project Management activitiesUse methodology guidelines and templates to ensure projects consistently adhere to good governance and best practiceDuring Project Setup: Manage creation and access to project tools, templates and document storage e.G. Smartsheet, MoveIt, SharePoint. Setup and maintain project information within relevant tools, e.G. contact lists, org charts, project datesSupport the PM in the smooth running of the project during its lifecycle: Follow up on project actions, risks, issues. Support client and internal Alight status reporting. Monitor time tracking and project financial position with regular updates to PM. Support the PM in maintaining project plans and resource forecasts. Support smooth operation of project financial processes such as monthly reporting, change requests and invoicing.Support project team members use of project tools including Smartsheet, MoveIt, SharePointOn project completion, support the PM to close the project, archive project tools and documentsDepending on assignment:Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs, documentation of Lessons LearnedAssist the PM in scheduling meetings and taking notes/actionsTake responsibility for selected project activities related to resourcing, financial processes and forecastingSupport the PM by monitoring testing defects (running reports and chasing actions)Support the Alight Project PracticeSupport improvements to PMO tools and templatesSupport training of team members on project management tools including, HR IT Projects e.G