.At Equivity, we believe in creating a workplace where every team member thrives.
As we continue to grow, we're seeking a passionate and dedicated Sr. Executive Assistant to cover a maternity leave.Your ImpactThis role is integral to managing diverse office and marketing needs, providing executive support, and ensuring seamless operations within the company.
The ideal candidate will possess exceptional communication skills in English, unwavering attention to detail, and a drive to exceed expectations.What You'll Do:Calendar Management and Coordination: Efficiently schedule meetings, ensuring optimal time management across different time zones.Agenda Management and Meeting Briefing: Prepare detailed meeting agendas and briefings, including key task reminders and personalized notes.Document Preparation: Assist in the creation and refinement of documents such as 1-pagers and presentation decks.Sales Support: Review and respond to inbound sales emails in a timely and professional manner.
Categorize leads in HubSpot, execute HubSpot routines, and maintain an organized database.Executive Support: Handle executive travel arrangements, including flights, accommodations, and meal bookings.Social Media Assistance: Support social media activities, such as converting content from LinkedIn to Twitter or posting newsletters on the company website using Framer.Travel Planning and Meeting Arrangement: Plan and coordinate travel logistics for executives, including transportation, accommodation, and meeting space arrangements.CEO Support: Prepare regular reports and update internal databases.
Provide dedicated support to the CEO, assisting with various tasks and priorities as needed.What We're Looking For:Bachelor's Degree, or relevant educational qualifications.Extreme Detail Orientation: Meticulous attention to detail and a commitment to accuracy in all tasks.Exceptional Communication Skills: Proficient written and verbal English communication abilities.Familiarity with Tools: Experience with Gmail and Slack for internal communications; willingness to learn and utilize HubSpot and Zapier.Proactive Problem Solving: Ability to identify and address challenges proactively.Solution Oriented: Demonstrated ability to find creative solutions to complex problems; resourceful.Ability to Adapt to Change: Comfortable with ambiguity and capable of thriving in a rapidly evolving environment.Understanding of Supporting US Based Executives: Familiarity with the needs and expectations of US-based executives.Knowledge of US Travel Infrastructure: Understanding of US airports, rental car companies, hotels, and travel arrangements.AI Experience: Familiarity with ChatGPT and other automations.What We Offer:Monday-Friday 8:00 am to 5:00 pmOpportunities for professional development.A progressive company culture where your ideas are valued